Litigation Legal Secretary

About the role

An insurance defense law firm is seeking a full-time Litigation Legal Secretary to provide administrative support to a team of four or more civil litigation defense attorneys.

Responsibilities

• Provide administrative support to a team of civil litigation defense attorneys
• Draft basic legal documents including standard pleadings, discovery, and correspondence for attorney review
• Manage and maintain attorneys' calendars, including litigation deadlines and scheduling meetings
• Perform basic accounting duties: process vendor invoices, prepare check requests, and submit invoices/expense reports for payment to the client or accounting
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail
• Manage e-filing in both state and federal courts using e-File Texas and NextGen
• Enter attorney time into billing system using L & A codes on billing software
• Run conflict checks and open new client matters, including closing files
• Exercise discretion and maintain confidential information
• Communicate with clients, court personnel, and opposing counsel in a professional manner
• Multi-task to assist with a busy litigation docket
• Work occasional overtime as needed and perform other duties as assigned

Requirements

• 5+ years of recent litigation experience in a law firm; defense litigation experience preferred
• Knowledge of the litigation process and rules of procedure
• Excellent litigation, secretarial, grammar, and proofreading skills
• High proficiency in MS Office Suite
• Experience with electronic court filings (state and federal)
• Familiarity with document management systems (DMS), preferably iManage