Litigation Legal Secretary

Location: Houston, TX

About the role

Our client is looking to hire an experienced and detail-oriented Litigation Legal Secretary to provide comprehensive administrative and litigation support to a team of at least four attorneys. The ideal candidate will have a minimum of five years of litigation experience, advanced Microsoft Office skills, and the ability to manage multiple priorities in a fast-paced legal environment. Experience with both state and federal court procedures is preferred, and notary certification is a plus.

Responsibilities

• Provide high-level administrative and legal support to a minimum of four attorneys.
• Prepare, format, proofread, and finalize legal documents, pleadings, motions, briefs, correspondence, and other litigation-related materials.
• Manage court filings, including electronic filings (e-filing), and ensure compliance with applicable court rules and deadlines.
• Maintain attorney calendars, schedule depositions, hearings, mediations, and client meetings.
• Coordinate trial preparation, including organizing exhibits, preparing binders, and managing case files.
• Assist with discovery management, including organizing documents, tracking deadlines, and coordinating document production.
• Maintain and organize electronic and physical files, ensuring accurate documentation and confidentiality.
• Communicate professionally with clients, opposing counsel, court personnel, and other external parties.
• Monitor litigation deadlines and proactively manage calendars to ensure timely completion of assignments.
• Provide general administrative support, including expense reports, time entry, travel arrangements, and document management as needed.

Requirements

• Minimum of 5 years of litigation legal secretary experience in a law firm or legal environment.
• Experience supporting multiple attorneys simultaneously, with the ability to support at least four lawyers.
• Advanced proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience with electronic court filing systems and legal document management software.
• Prior trial preparation and complex litigation support experience.
• Strong knowledge of legal terminology, litigation procedures, document formatting, and calendaring.
• Excellent proofreading, organizational, time-management, and multitasking skills.
• Exceptional attention to detail and the ability to prioritize competing deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Qualifications

• Experience supporting attorneys in both state and federal courts.
• Current notary public commission or willingness to obtain certification.

Pay

$80,000 - $85,000 / Annually

Benefits

• Medical
• 401(k)
• PTO