Litigation Legal Assistant

About the role

We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm’s litigation practice. This position will support a dynamic team handling complex commercial litigation matters. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and play a critical role in ensuring the efficient management of matters from inception through resolution.

Responsibilities

• Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines.
• Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence.
• Cook up and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines.
• Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER.
• Aid attorneys with discovery management, document productions, exhibit preparation, and trial preparation.
• Maintain case files and organize litigation materials in both physical and electronic formats.
• Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times.
• Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems.
• Cook up travel arrangements, meeting logistics, and other administrative support as needed.
• Support multiple attorneys simultaneously while managing competing priorities and deadlines.
• Flexibility to work overtime as needed to meet litigation deadlines and business needs.

Requirements

• Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment.
• Experience supporting commercial litigation matters is preferred.
• Bachelor’s degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred.
• Familiarity with state and federal court filing procedures and litigation deadlines.
• Strong organizational, multitasking, and time-management skills with the ability to prioritize effectively in a deadline-driven environment.
• Excellent written and verbal communication skills with a polished and professional demeanor.
• Exceptional attention to detail and accuracy in drafting and proofreading legal documents.
• Ability to work independently while collaborating effectively within a team-oriented environment.

Qualifications

• Legal Assistant experience preferred.

Skills

• Microsoft Office Suite proficiency.
• Document management systems experience.
• State and federal court filing procedures knowledge.
• Organizational, multitasking, and time-management skills.
• Written and verbal communication skills.
• Attention to detail and accuracy.
• Ability to work independently and collaborate.

Benefits

The firm’s comprehensive benefits package includes medical, dental, vision, life and disability insurance, a 401(k) retirement plan, paid time off, and access to additional voluntary programs. The posted salary range reflects the base pay range for this position. WorkDynamX is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.