Litigation Legal Assistant
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. Must not repeat job title as heading. No Job ID etc. Remove boilerplate, navigation, legal, EEO, etc. Must preserve all substantive info.
We need to parse the description.
Key parts:
- Intro: "This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is seeking a Litigation Legal Assistant to join our Seattle office supporting attorneys in a dynamic litigation practice, including employment litigation and complex class action matters. We offer a hybrid work engagement with two days of remote work, and three days in-office."
- "This position is responsible for providing Litigation legal secretarial/administrative support to our Partners and Associates."
- Then "On a Typical Day You Will" list of duties.
- Then "Join Us If You Have" list of qualifications/experience.
- Then "Who We Are" description.
- Then "What’s in it For You?" benefits list.
- Then salary range: "Washington State The annualized salary range for this position in Washington is $74,000 to $110,000 ($37.95-$56.41 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law."
- Then more benefits details: "Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available."
- Then DEI statement etc. Might be considered boilerplate? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The DEI statement might be considered EEO? It's about diversity, equity, inclusion. Might be considered EEO boilerplate. Probably remove.
- Also "Davis Wright Tremaine provides reasonable accommodations..." is accommodation statement, likely boilerplate. Remove.
- Also "This job description intends to describe the general nature..." is generic boilerplate; remove.
- Also "Washington State" line preceding salary? Might be part of salary section; keep salary.
- Also "Full time employees may be eligible for a bonus..." is benefits detail; keep.
- Also "Commuter and Transit programs are also available." keep.
- Also "Learn more about the firm’s commitment to DEI here:www.dwt.com/dei." Probably remove as DEI boilerplate.
- Also "Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those who are traditionally underrepresented in the legal profession—can have, and can see, paths to success." Might be DEI; remove.
Thus we keep:
- About the role? Could be intro paragraph describing role and hybrid work. Could be placed under "About the role" heading.
- Responsibilities: the "On a Typical Day You Will" list.
- Requirements/Qualifications: the "Join Us If You Have" list.
- Skills: maybe separate? The posting includes many skill items within qualifications; could be under Requirements or Skills. We need to decide sections. The instruction: Prefer a few substantive sections over many thin ones. So we could combine Requirements and Skills into one section maybe "Requirements". But we have headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can choose to include only those with content.
We have content for About the role (intro). Responsibilities (duties). Requirements (experience, qualifications). Benefits (benefits list). Pay (salary range). Schedule (hybrid work: two days remote, three days in-office). Also maybe "Qualifications" separate from Requirements? Could split but we can keep Requirements covering experience and qualifications; Skills maybe not needed separate.
We must not create sections with filler. So we will include:
About the role
with paragraph(s) describing role and hybrid work.
Responsibilities
with - list of duties from "On a Typical Day You Will".
Requirements
with - list from "Join Us If You Have".
Benefits
with - list from "What’s in it For You?" plus additional benefits details (health insurance, etc.) maybe combine.
Pay
with salary range.
Schedule
with hybrid work: two days remote, three days in-office.
We must not repeat job title as heading. Good.
We must not include Job ID etc.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from the lists.
Let's extract details precisely.
About the role paragraph: Combine first sentences:
"This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is seeking a Litigation Legal Assistant to join our Seattle office supporting attorneys in a dynamic litigation practice, including employment litigation and complex class action matters. We offer a hybrid work engagement with two days of remote work, and three days in-office. This position is responsible for providing Litigation legal secretarial/administrative support to our Partners and Associates."
We could keep that as About the role.
Responsibilities list: from "On a Typical Day You Will" bullet points (though not bullet in text). Let's extract each sentence:
- Provide litigation-specific support for employment litigation and class action matters
- Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines
- Coordinate with docketing support teams and confirm accuracy of docketing deadlines
- Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation
- Effectively coordinate court filings with the West Coast Managing Clerk team
- Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills
- Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes.
- Make travel arrangements and set up conference calls
- Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system)
- Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate
- Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person)
- Work with attorneys to prioritize, organize and relieve them of administrative tasks
- Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed
- Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings
We need to keep each as
- .
Requirements list: from "Join Us If You Have":
- 5+ years of experience as a legal secretary or practice assistant required, preferably supporting litigation practices
- Experience supporting employment litigation, wage and hour matters, or class action litigation strongly preferred
- Familiarity with law firm billing processes is a plus
- Proficient in Microsoft Office Suite, with strong word processing and computer skills. Experience with MS365 a plus.
- Proofreading, NetDocs and PowerPoint skills desired.
- Ability to demonstrate flexibility with competing priorities in a fast-paced environment
- Demonstrate expertise in department-specific topics, procedures and software, (e.g., Aderant Billing, new matter intake and conflicts procedures)
- Demonstrate ability to type 75 wpm on word processing equipment with a high degree of accuracy
- Exceptional organizational skills required; ability to multi-task, prioritize tasks, work under pressure and meet conflicting deadlines
- Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients
- Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others
- High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role
- Ability to pay close attention to detail and be highly organized and accurate
- Strong time management skills
- A highly professional demeanor and appearance – adhere to dress code
- Firm commitment to providing customer service excellence
We need to keep each as
- . Some sentences are long; keep as is.
Benefits: from "What’s in it For You?" list:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
Then later benefits details:
- Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program.
- For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly.
- Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.
- Commuter and Transit programs are also available.
We need to include all these as list items. Avoid duplication: health insurance appears multiple times; we can keep each distinct mention but might be duplicate. The instruction: remove duplicated lines. So we should deduplicate similar items. Let's consolidate benefits into a set without duplicates.
List unique benefits:
- Choice of health and vision insurance plans
- 2 paid volunteer days for qualifying community service work
- Dental plan
- Fertility and adoption benefit
- Paid sabbatical after 13 years of service
- Tuition reimbursement
- Commuter benefits
- Retirement contribution
- Bonus (eligible)
- Health insurance with optional HSA (note: already have health and vision; but this is health insurance with HSA; could be considered separate but similar. Might be duplicate; but we can keep as "Health insurance with optional HSA" as distinct.)
- Long term disability
- Vision care (already vision in health and vision; but we can keep as part of health and vision; maybe duplicate. We'll keep "Vision care" as part of health and vision; but to avoid duplication we could just keep "Choice of health and vision insurance plans" which covers vision. However the later list adds "vision care". Might be considered duplicate. We'll keep only one.
- Telemedicine and virtual short term solution based counseling services
- Life insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- Subsidized backup care and caregiving resources
- 401(k)
- Vacation (15 days per year)
- Sick time (11 days per year)
- 11 paid holidays each year
- Employee assistance program
- Voluntary accident insurance
- Voluntary life
- Voluntary disability
- Voluntary long term care
- Pet insurance
- Commuter and Transit programs (already have commuter benefits; maybe duplicate. We'll keep "Commuter benefits" and
Requirements
with- list from "Join Us If You Have".
Benefits
with- list from "What’s in it For You?" plus additional benefits details (health insurance, etc.) maybe combine.
Pay
withsalary range.
Schedule
withhybrid work: two days remote, three days in-office. We must not repeat job title as heading. Good. We must not include Job ID etc. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from the lists. Let's extract details precisely. About the role paragraph: Combine first sentences: "This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is seeking a Litigation Legal Assistant to join our Seattle office supporting attorneys in a dynamic litigation practice, including employment litigation and complex class action matters. We offer a hybrid work engagement with two days of remote work, and three days in-office. This position is responsible for providing Litigation legal secretarial/administrative support to our Partners and Associates." We could keep that as About the role. Responsibilities list: from "On a Typical Day You Will" bullet points (though not bullet in text). Let's extract each sentence: - Provide litigation-specific support for employment litigation and class action matters - Draft, proof, edit, and prepare correspondence, legal documents, and court filings within strict deadlines - Coordinate with docketing support teams and confirm accuracy of docketing deadlines - Schedule and arrange resources for depositions, mediations, arbitrations, and trial preparation - Effectively coordinate court filings with the West Coast Managing Clerk team - Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills - Schedule appointments and maintain calendars; anticipate conflicts and proactively manage schedule changes. - Make travel arrangements and set up conference calls - Maintain correspondence and other legal documents, both paper form and in electronic format (through NetDocs document management system) - Take initiative, with attorneys’ permission, to review and save e-mail, delegate to other parties or escalate to attorney for action as appropriate - Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up, (e.g., via telephone, e-mail and in person) - Work with attorneys to prioritize, organize and relieve them of administrative tasks - Schedule messenger, overnight delivery or courier services as needed; provide assistance to other attorneys and staff on other projects as needed - Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings We need to keep each as
- . Requirements list: from "Join Us If You Have": - 5+ years of experience as a legal secretary or practice assistant required, preferably supporting litigation practices - Experience supporting employment litigation, wage and hour matters, or class action litigation strongly preferred - Familiarity with law firm billing processes is a plus - Proficient in Microsoft Office Suite, with strong word processing and computer skills. Experience with MS365 a plus. - Proofreading, NetDocs and PowerPoint skills desired. - Ability to demonstrate flexibility with competing priorities in a fast-paced environment - Demonstrate expertise in department-specific topics, procedures and software, (e.g., Aderant Billing, new matter intake and conflicts procedures) - Demonstrate ability to type 75 wpm on word processing equipment with a high degree of accuracy - Exceptional organizational skills required; ability to multi-task, prioritize tasks, work under pressure and meet conflicting deadlines - Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients - Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others - High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role - Ability to pay close attention to detail and be highly organized and accurate - Strong time management skills - A highly professional demeanor and appearance – adhere to dress code - Firm commitment to providing customer service excellence We need to keep each as
- . Some sentences are long; keep as is. Benefits: from "What’s in it For You?" list: - Choice of health and vision insurance plans - 2 paid volunteer days for qualifying community service work - Dental plan - Fertility and adoption benefit - Paid sabbatical after 13 years of service - Tuition reimbursement - Commuter benefits - Retirement contribution Then later benefits details: - Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program. - For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. - Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. - Commuter and Transit programs are also available. We need to include all these as list items. Avoid duplication: health insurance appears multiple times; we can keep each distinct mention but might be duplicate. The instruction: remove duplicated lines. So we should deduplicate similar items. Let's consolidate benefits into a set without duplicates. List unique benefits: - Choice of health and vision insurance plans - 2 paid volunteer days for qualifying community service work - Dental plan - Fertility and adoption benefit - Paid sabbatical after 13 years of service - Tuition reimbursement - Commuter benefits - Retirement contribution - Bonus (eligible) - Health insurance with optional HSA (note: already have health and vision; but this is health insurance with HSA; could be considered separate but similar. Might be duplicate; but we can keep as "Health insurance with optional HSA" as distinct.) - Long term disability - Vision care (already vision in health and vision; but we can keep as part of health and vision; maybe duplicate. We'll keep "Vision care" as part of health and vision; but to avoid duplication we could just keep "Choice of health and vision insurance plans" which covers vision. However the later list adds "vision care". Might be considered duplicate. We'll keep only one. - Telemedicine and virtual short term solution based counseling services - Life insurance - Healthcare and Dependent Care Flexible Spending Accounts - Subsidized backup care and caregiving resources - 401(k) - Vacation (15 days per year) - Sick time (11 days per year) - 11 paid holidays each year - Employee assistance program - Voluntary accident insurance - Voluntary life - Voluntary disability - Voluntary long term care - Pet insurance - Commuter and Transit programs (already have commuter benefits; maybe duplicate. We'll keep "Commuter benefits" and
- list from "What’s in it For You?" plus additional benefits details (health insurance, etc.) maybe combine.