Litigation Efiling Coordinator

About the role

Ashurst Perkins Coie US LLP is seeking a highly motivated Litigation e-Filing Coordinator. This role provides centralized e-filing support and coordinates resources for the case team.

Responsibilities

• Support firm-wide practice groups in matters relating to litigation and patent e-filings and service of documents in California, Washington, Oregon, Texas, and Illinois.
• Serve as the dedicated point of contact for duration of e-filing requests, which may include coordinating with various Shared Services resources.
• Provide Subject Matter Expertise support to the 24/7 document processing team to provide exceptional customer service in a team-based environment.
• Cook with in-office mail team to ensure tracking and delivery of filings.
• Respond to inquiries from attorneys regarding court procedures and judges’ local rules for above-mentioned state and federal courts.
• Act as a liaison between attorneys and courts.
• Ability to support rush and/or high-touch document processing requests connected to e-filing, including rush and/or high-touch TOA requests.
• Address and resolve any technical issues related to e-filing systems promptly.
• Maintain database of attorney login credentials and jurisdiction SMEs across the firm.
• Develop filing best practices for common jurisdictions in which the firm files.
• Maintain detailed records of all electronic filings, including confirmation receipts and rejections.
• Manage requests via ServiceNow workflow tool, following workflow best practices in order to seamlessly coordinate workflow between Shared teams.
• Ability to manage work using a workflow tool, including utilization of the workflow tool timers and communicate with customers through the workflow tool email mechanism.
• Be present at work during regularly scheduled working hours and as needed in the job position, consistent with the firm’s attendance expectations.

Requirements

• Knowledge of process of locating electronic filing procedures, as well as federal, state and local judges’ procedural rules for various states.
• Strong ability to delegate work and provide peer-level oversight in a team environment.
• Thorough knowledge of all phases of litigation, discovery, and trial procedures.
• Demonstrated skills in document /information management.
• Communicate effectively, both orally and in writing.
• Advanced document processing skills.
• Advanced knowledge of Microsoft Office applications, including Word, BigHand, Adobe, Best Authority, and other software products that assist in timely e-filing.
• Excellent organizational skills.
• Ability to prioritize and manage multiple assignments.
• Must be able to work independently and as a team member.
• Must communicate with team members in direct messaging platforms regarding availability, issues, and questions.
• Quickly reply to e-filing requests.

Qualifications

• 4-5 years of significant law firm experience specifically with respect to litigation and e-filing.

Skills

• Knowledge of process of locating electronic filing procedures, as well as federal, state and local judges’ procedural rules for various states.
• Strong ability to delegate work and provide peer-level oversight in a team environment.
• Thorough knowledge of all phases of litigation, discovery, and trial procedures.
• Demonstrated skills in document /information management.
• Communicate effectively, both orally and in writing.
• Advanced document processing skills.
• Advanced knowledge of Microsoft Office applications, including Word, BigHand, Adobe, Best Authority, and other software products that assist in timely e-filing.
• Excellent organizational skills.
• Ability to prioritize and manage multiple assignments.
• Must be able to work independently and as a team member.
• Must communicate with team members in direct messaging platforms regarding availability, issues, and questions.
• Quickly reply to e-filing requests.

Benefits

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here. This position may be filled in the following location(s).

Pay

Colorado compensation range: $81,530.00 to $122,790.00 annually
Illinois compensation range: $86,040.00 to $129,590.00 annually
Washington state compensation range: $86,000.00 to $129,530.00 annually