Litigation Docketing Specialist - New Mexico

This position reports to the Docketing Manager and provides national, multi-jurisdictional litigation docketing support firm-wide. The role is client-focused and detail-oriented, requiring strong knowledge of court rules and procedures in New Mexico state and federal courts to independently identify deadlines based on jurisdiction rules.

Responsibilities

• Make entries of litigation deadlines into the docketing database following established procedures and methods.
• Thoroughly review filed documents and written docketing requests to ensure all deadlines are identified and docketed.
• Perform research as needed to verify the applicability of deadlines.
• Communicate regularly with case teams to gather additional information necessary to accurately maintain case docketing.
• Handle all case team inquiries and requests in a timely and efficient manner.
• Monitor internal team inboxes to execute on the receipt and retention of all court filings.
• Monitor cases using various online resources and distribute documents as requested.
• Support multiple projects assigned by the Docketing Manager or senior team members.
• Maintain litigation docketing team protocols.
• Perform additional duties and tasks as assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Qualifications

• Associate’s degree preferred.
• Two (2) or more years of litigation docketing, calendaring, and civil procedure experience.
• Knowledge of various court websites, litigation procedures, docket searching, and document retrieval databases.
• Proven aptitude to learn new software applications.
• Ability to read legal documents and determine if future deadlines are evident.
• Strong knowledge of court rules and procedures in New Mexico state and federal courts.
• Proven ability to learn and retain new information quickly.
• Ability to communicate effectively with all levels within the firm.
• Ability to handle and maintain confidential or sensitive information.
• Strong attention to detail with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Strong analytical, data entry, and problem-solving skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Skills

• Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communication.
• Customer/Client Experience: Creates a consistent and exceptional experience for others, whether directly to external clients or indirectly through internal support, elevating the overall perception of the firm.
• Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Team Player: Works within teams and cross-functionally to meet required results.

Physical Requirements

• Ability to sit, stand, and/or walk for extended periods of time.
• Manipulate (lift, carry, move) weights of at least ten (10) pounds.
• Repetitive wrist/hand/finger movement to work on a computer and/or related office equipment.
• Speak clearly and concisely so listeners can understand.
• Regularly understand the speech of another person.

The physical demands described are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Work Environment

• Professional office atmosphere.
• Sedentary work primarily involving sitting or standing for prolonged periods.
• Position may require occasional off-hour meetings and events.

The work environment characteristics described are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Schedule

This position will start as a hybrid role throughout the onboarding period, then transition to a primarily remote schedule. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office day requirements.

Pay

Compensation considers a candidate’s education, training, and experience, as well as the position's work location, external market, and internal value, including seniority and merit systems, and internal pay alignment. A discretionary bonus may be available based on performance.

Benefits

• 37.5-hour scheduled work week for most staff employees.
• Robust wellness program.
• Generous PTO and holiday pay for eligible employees.
• Full-time employees become eligible for benefits on the date of hire, including:
  • Medical, dental, and vision insurance.
  • Life, AD&D, EAP, STD, and LTD insurance.
  • Voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances.
  • 401(k)-retirement plan with a company match.
• Programs for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation.
• Part-time employees may have access to some benefits on a pro-rated basis.