Litigation Docketing Specialist

About the Role

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. This role is part of The Hub, Fish’s remote-first group of professionals. Hub employees work primarily from home with no expectation of a regular in-office presence. This is a remote-first position, with a focus on candidates in San Diego and Silicon Valley.

Responsibilities

• Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates pursuant to applicable court rules and procedures, including:
  • Understanding source documents
  • Reviewing court dockets as needed
  • Verifying jurisdiction, court/venue, and relevant authorities
  • Analyzing and verifying calculated dates and adjusting for federal, state, statutory, or agency rules as well as local rules and practices
• Accurately enter all deadlines for firm litigation matters into Milana, the firm’s litigation docketing platform.
• Provide proactive support to litigation teams and coordinate with the docketing attorneys to ensure all deadlines are docketed correctly.
• Quality review own work product according to internal department protocols and demonstrate sound judgment for escalating questions to the Litigation Docketing Manager and docketing attorneys.
• Respond to inquiries from the litigation teams regarding docketed events, deadlines, and court rules.
• Prepare and distribute regular docket reports to case teams in accordance with firm policy as well as any additional reports upon request.
• Assist with research regarding court rules for assigned jurisdictions and present to case teams in a thorough and concise manner.
• Maintain and strive to improve processes and procedures to enhance efficiency and minimize risk.
• Provide suggestions to the Litigation Docketing Manager to assist with improving docketing procedures and workflow.
• Promote the firm’s docketing policies and procedures through all communications with litigation teams and ensure compliance with all department docketing procedures, best practices, and workflows.

Requirements

• 3+ years’ experience computing deadlines in federal, state, and agency court jurisdictions required, including experience with rules-based docketing systems.
• Experience with Milana is preferred.
• Thorough knowledge of litigation docketing processes in a law firm is required.
• Must be familiar with federal and state court procedural rules.
• Demonstrated knowledge of the litigation lifecycle required.
• Must live in the Pacific time zone and/or be able to work Pacific time zone hours.
• Must be reliable and detail-oriented.
• Strong analytical, organizational, communication, time management, and technical skills.
• Must be highly motivated and proactive with strong attention to detail.
• Must be able to exercise independent and professional judgment.
• Must have excellent customer service, a good attitude, and the ability to multi-task.
• Ability to work under pressure to meet strict deadlines.
• Ability to identify issues, “own the problem,” draw valid conclusions, and present same in a clear and concise manner, and work to develop and implement solutions.
• Ability to work well within a team-oriented environment and contribute to effective team relationships.

Benefits

• Competitive pay and discretionary bonus opportunities
• Comprehensive medical and dental coverage
• Generous paid time off
• Tuition reimbursement
• Award-winning retirement and profit-sharing plans with employer contribution
• Family-friendly atmosphere with back-up child care
• Health and wellness initiatives
• Positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey

Pay

In San Diego and Silicon Valley, the estimated starting pay is $32.41 - $40.65 per hour (based on a 35-hour workweek), which is equivalent to $59,000 - $74,000 annually. Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location.