Litigation Docket Clerk
At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms. Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect.
About the role
A Litigation Docket Clerk electronically calendars, oversees, updates, and maintains the firm’s events on behalf of the toxic tort team through a litigation docketing software. The Clerk schedules court sessions, legal hearings, and all proceedings related to the client matters. This position offers a flexible, hybrid working arrangement.
Responsibilities
- Calendaring Toxic Tort Matters:
- Sets up new cases in the firm’s electronic calendaring/docketing software: Milana.
- Reviews all documents received, identifies events to calendar and enters into Milana.
- Requests calendar review by attorneys when previously entered events are rescheduled to determine if resulting deadlines change.
- As necessary requests rules clarifications from E-Dockets if attorneys question deadline calculations.
- Coordinates with E-Dockets consultant on further development of our system as authorized.
- File & Serve: Manage daily notifications from our e-filing and e-service vendor, File & ServeXpress (“F&S”).
- Document Management: Retrieves electronic filings, U.S. mail, faxes and other documents. Saves to the correct case in the document management system, and e-mails to the correct attorney team.
- Daily and Weekly Calendar: Prepare and circulate the appearance calendar for the following day and circulate a draft appearance calendar for the following week.
- Other Tasks as Assigned.
Requirements
- Must possess strong knowledge of the State, Federal, Local rules.
- Must have a thorough understanding of the litigation process, as well as computation of time procedures, for accurate calculations of deadline.
- 1-5 years of litigation docket and calendaring experience in a law firm legal docketing department or clerk's office.
- Strong knowledge of state and federal rules of civil procedures.
- Familiarity with using an automated, rules-based docket and calendar system (Milana) and ability to make use of court rules, dockets, and other resources to aid in processing documents.
- Proficiency in Microsoft Office (Word, Outlook, Excel) and PDF editing programs.
- Experience with Court Filing Systems: File & ServeXpress required.
- Ability to comprehend, manage and sift through heavy court calendaring data.
- Strong attention to detail and ability to multi-task.
- Ability to work in a team-based setting and for multiple attorneys.
- Excellent organizational skills with the ability to integrate into a fast-paced environment.
- Strong customer service and communication skills (oral & written).
- High quantity and quality of document processing.
- Provides efficient QC (Quality Control) for accuracy.
- Problem solving and strong analytical skills.
- Proficient computer skills to utilize specific docket and third-party software.
- Can assume other tasks and responsibilities as directed.
Benefits
- Outstanding benefits package, including 401k match and generous PTO plan.
- Ample opportunities for professional development and advancement.
- Access to corporate discount plans and other benefits.
- 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance.
Pay
Salary Range: $65,000 USD - $85,000 USD. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law.
Schedule
This position is considered full-time and offers a flexible, hybrid working arrangement.