Litigation Assistant - Intellectual Property

Williams Mullen is seeking an experienced, highly motivated Litigation Assistant to join our Intellectual Property Practice Group in Raleigh, North Carolina. This full-time, non-exempt onsite position supports sophisticated intellectual property litigation and transactional matters.

About the role

The successful candidate will have 3 to 5 years of experience and a strong understanding of intellectual property law, litigation support, and docket management. This role supports attorneys across multiple active litigation matters and intellectual property transactions, requiring proficiency in electronic filing with the U.S. Patent and Trademark Office and U.S. courts, docket management, preparation of client communications, and advanced Microsoft Office skills.

Responsibilities

• Prepares and proofreads complex correspondence and legal documents in an accurate and timely manner, including handwritten drafts, rough notes, or dictated text from attorneys and paralegals.
• Prepares and files U.S. and foreign patent, trademark, and copyright applications and domain name registrations.
• Assists with preparing and filing responses to Office Actions and other prosecution-related filings.
• Prepares and forwards reporting letters and other client communications.
• Manages and maintains client intellectual property matter dockets.
• Contributes to due diligence projects and intellectual property status reports.
• Supports litigation activities, including researching, drafting, discovery, trial, and appeal support.
• Researches and analyzes intellectual property databases.
• Analyzes foreign filing requirements and oversees the timely filing of formal documents, as well as collecting/overseeing documentation from clients.
• Organizes and maintains client and agency correspondence, legal documents, and attorney appointments and calendars.
• Answers telephones, records and delivers messages promptly, and displays professional courtesy.
• Arranges appointments, coordinates meeting logistics (including catering and conference room scheduling), and notifies clients and others of appointments.
• Performs various support services, including hand deliveries, copy/duplicating requests, travel arrangements, and coordinating filings.
• Types and submits attorney time sheets to Accounting in compliance with firm deadlines, verifying client/matter numbers and practice codes.
• Maintains client and firm files in accordance with Records Department procedures, including routine billing records and account reconciliations.
• Prepares client bill drafts, final bills, and cover letters.
• Prepares forms for expense reports, check requests, and other financial-related documents.
• Reviews and routes incoming mail.

Requirements

• 3 to 5 years of experience in intellectual property law, litigation support, or docket management.
• Demonstrated proficiency in electronic filing with the U.S. Patent and Trademark Office and U.S. courts.
• Advanced Microsoft Office skills, particularly in Word, Excel, and Outlook.
• Substantial experience with intellectual property litigation, including research, motions drafting and filing, discovery, and trial support.
• Proactive, detail-oriented, and professional with exceptional interpersonal skills and sound judgment.
• Ability to work independently while maintaining the highest level of confidentiality.

Why join us

This is an exceptional opportunity to join a respected and growing intellectual property team where your contributions will have a direct impact on client service and case success. The role offers meaningful responsibility, exposure to a broad range of intellectual property matters, and the opportunity to work alongside talented professionals in a collaborative and supportive environment.