Litigation Assistant

About the role

We are seeking a qualified Litigation Assistant to join our team. As a Litigation Assistant, you will manage the law firm's day-to-day operations, including carrying out administrative services and supporting the legal team. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced dynamic workplace.

Responsibilities

• Perform administrative duties (scheduling calendar hearings and deadlines, organize case files, manage logistics)
• Maintain pleadings and discovery indexes
• Organize exhibits, documents, evidence, briefs, and appendices
• Implement and improve upon administrative processes for more efficient workflow
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions
• Manage, organize, and maintain documents in paper or electronic filing systems
• Perform other duties as assigned to meet the needs of the business

Qualifications

• High school diploma or general education degree (GED) required
• Associate's degree in paralegal studies, a paralegal certificate, or a bachelor's degree is preferred
• Bilingual English and Spanish (preferred)
• At least 2 years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal
• Experience in Personal Injury, WC, Premises, or other injury-related practice areas (preferred)
• Ability to multi-task, prioritize, handle a fast-paced environment, and manage workload with minimal supervision
• Great written and communication skills, proficiency in calendar depositions, mediation, and hearings
• Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules, and procedures
• Highly organized with the ability to juggle multiple deadlines in a fast-paced environment
• Strong writing and communication skills along with attention to detail
• Extensive computer and database expertise, including Microsoft Word, Excel, Outlook, and typing no less than 35 wpm

Schedule

This role is on-site, allowing you to be fully immersed in the work and gain direct experience alongside the team.

Benefits

For full-time employees, we offer an excellent benefits package including:

• Medical and dental insurance
• 401(k) plan
• Paid time off and paid holidays