Litigation Assistant
About the Role
Experienced Litigation Assistant supporting a high-volume in-house civil litigation defense practice with responsibility for assisting multiple Trial Attorneys. Provides comprehensive litigation support, including preparation and filing of legal documents, management of complex attorney calendars, trial preparation, and maintenance of litigation deadlines. Handles subpoena requests, records procurement, discovery support, and case file management while ensuring compliance with court rules and procedural requirements. Thrives in a fast-paced environment, effectively managing competing priorities and supporting attorneys through all phases of litigation.
Responsibilities
- Prepare, in compliance with court rules, legal documents relating to legal matters, including but not limited to: summons, complaints, motions, notices, court forms, pleadings, and legal opinions.
- Create and proofread legal documents, reports, and letters utilizing legal software applications and by following marginal notes and attorney instructions.
- Input into case management system all data contained in the legal file such as correspondence, notices, legal documents, billing, and expenditures. Make necessary corrections, update information, and respond to inquiries.
- Manage attorney calendar(s) by scheduling and confirming appointments and court appearances. Resolve calendar conflicts when necessary.
- File correspondence and legal documents in compliance with law office standards.
- Maintain and monitor a comprehensive diary system for litigated files to ensure compliance with statutory requirements.
- Process all mail in compliance with law firm standards.
- Maintain technical files and records including comprehensive and detailed documentation. Prepare reports and payment drafts.
Requirements
- High School GED required.
- 4-6 years Secretarial and/or legal experience required using accepted legal support and office organization practices.
- Minimum typing speed of 55 - 60 corrected words per minute preferred.
- Ability to express ideas clearly, effectively, and persuasively required - both orally and in writing.
- Proficiency in Microsoft Word and Outlook and ability to use provided computer technology to enhance the quality of work and programs highly desired.
- Ability to compose, prepare, proofread, and type correspondence required.
- Knowledge of legal terminology and court procedures helpful.
Skills
- Results orientation
- Customer service
- Continuous improvement
- Teamwork and collaboration
- Value of diversity
Pay
The starting pay range for this position is $28.93 - $38.53 per hour. Additionally, for full-time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team, and personal performance.
Benefits
- Health coverage for medical, dental, and vision
- 401(K) savings plans with company match and pension
- Tuition assistance
- Floating holidays and PTO for community volunteer programs
- Paid parental leave
- Wellness programs
- Employee discounts (membership, insurance, travel, entertainment, services, and more)