Listing Operations Coordinator

About the role

The Listing Operations Coordinator supports listing operations, ensuring accuracy, brokerage coordination, and administrative flow between MoveSmart Rentals and partner brokerages.

Responsibilities

• Cookbook listing administration between MoveSmart Rentals and partner brokerage
• Prepare listing files and confirm all required information is complete before submission
• Enter and update property listing information accurately
• Coordinate listing updates, price changes, status changes, leased updates, cancellations, and other listing-related changes through the proper process
• Maintain clean and accurate records in the CRM and internal systems
• Track listing status and follow up on missing information
• Coordinate with internal team members regarding photos, lockboxes, property access, cleaning, assessments, and listing readiness
• Organize listing documents, forms, owner information, and brokerage-related documentation
• Follow checklists and standard operating procedures to ensure files are complete and accurate
• Communicate clearly with internal teams and external partners when information is missing or action is required
• Monitor active listing files and ensure updates are completed on time
• Identify errors, missing details, or inconsistencies before listings go live
• Provide daily updates and reporting on listing status, pending items, and completed tasks

Requirements

• Bachelor’s degree in Business Administration, Management, Real Estate, Finance, Accounting, Legal Studies, Operations, Communications, or another related business or administrative field
• Equivalent strong experience may be considered for exceptional candidates
• 3+ years of full-time experience in administration, operations coordination, data entry, documentation, real estate administration, leasing coordination, listing coordination, transaction coordination, mortgage processing, insurance administration, legal administration, logistics coordination, or similar work
• Strong attention to detail and ability to catch small errors
• Excellent written English communication skills
• Strong data entry and administrative accuracy
• Comfortable working with CRMs, online forms, spreadsheets, checklists, and document management systems
• Able to follow processes exactly and complete repetitive administrative tasks with consistency
• Strong organization, task management, and follow-up habits
• Able to manage multiple files at the same time
• Comfortable working remotely during EST business hours
• Reliable, responsive, and able to meet deadlines

Nice-to-have

• 4+ years of experience in real estate, leasing, brokerage administration, listing coordination, or another detail-heavy operations environment
• Experience supporting a real estate company, brokerage, property management company, or leasing team
• Experience with MLS-style systems, listing portals, CRM systems, document checklists, or real estate forms
• Experience coordinating with third-party partners, vendors, internal departments, or external service providers
• Experience with high-volume administrative work where accuracy and deadlines are important
• Experience with data entry, documentation review, file management, and status tracking

Benefits

No benefits provided.

Pay

Salary range: $50,000 - $70,000 annually

Schedule

Full-time, remote position. Available during EST business hours.