LIMS Administrator

Location: Oklahoma City, OK. Work Schedule: Onsite, 5 days a week, 8:00 AM–5:00 PM. Interview Process: One round, in person. Incumbent Contractor: Yes. This is a 12‑month contract starting March 1, 2027, with an option to renew.

About the role

The LIMS Administrator III serves as the system owner for the Public Health Laboratory’s (PHL) Laboratory Information Management Systems (LIMS). The incumbent will collaborate with laboratory personnel, IT personnel, and other support groups to maintain and improve LabWare/Rees, Neometrix, and any other LIMS applications used by the laboratory. The role supports testing, functionality, upgrades, and validation of new LIMS applications within the laboratory environment. Responsibilities include troubleshooting, performing remedial actions, and documenting resolutions in accordance with College of American Pathologists (CAP) and Clinical Laboratory Improvement Act (CLIA) standards. The position also assists with laboratory reporting and implementation, as well as the development and delivery of internal and external training.

Responsibilities

• Analyze database and laboratory workflows and develop strategies and methods to optimize and improve LIMS.
• Implement modifications to existing LIMS to ensure systems continue to meet evolving business needs.
• Maintain existing system functionality by coordinating vendor activities, correcting software faults, performing preventive maintenance, and completing recurring tasks.
• Collaborate with vendors, OMES, and other facilities on LIMS upgrades and implementation.
• Prepare comprehensive documentation and communicate LIMS‑related issues to laboratory staff in a timely manner.
• Implement and maintain APHL/CDC Public Health Laboratory Interoperability Project (PHLIP) HL7 ORU messages.
• Implement and maintain CDC Antibiotic Resistance Laboratory Network (ARLN) result messaging using CSV and/or HL7 ORU.
• Implement and maintain HL7 ELR feeds to the Acute Disease service software.
• Develop and maintain the laboratory web accessioning page for test requisitions.
• Maintain the laboratory subnet, including laboratory equipment connections, IP configuration, file transfers, and serial data connections.
• Develop and maintain visual LIMS workflows for tracking tests and samples.
• Review Public Health Laboratory Funding Opportunity Announcements (FOA) and Notices of Funding Opportunities (NOFO) to identify key activities and budget items.
• Develop and refine grant narratives, justifications, performance evaluations, implementation plans, and milestones for competitive grants.
• Develop and deliver training for LIMS implementation, grant completion, and administrative procedures.
• Lead and coordinate technical investigations and manage technology resolution implementations for laboratory activities.
• Perform technical tasks, including LIMS installations, environment refreshes, backups, and performance monitoring.
• Develop Crystal Reports and ad hoc SQL queries based on user requirements.
• Coordinate with LIMS vendors, internal technology groups, and business partners on technology change governance and prioritization.
• Ensure information security and safeguard sensitive information to maintain HIPAA compliance.
• Define the scope of work for major LIMS upgrades, considering applicable systems and laboratory requirements.
• Be present in the office as an essential function of the position.
• Perform other duties as assigned.
• Support the organization's mission, vision, values, standards, policies, procedures, operating instructions, confidentiality standards, and code of ethical behavior.
• Work effectively in a team environment and assist colleagues as needed.

Requirements

• Bachelor’s degree required, preferably in a scientific field.
• Four years of professional experience with extensive technical knowledge of medical laboratory processes and procedures.
• Familiarity with federal regulatory statutes governing medical laboratories.

Skills

Primary Skills:

• LIMS Administration
• Laboratory Information Management Systems
• Medical Laboratory Processes
• System Implementation
• System Upgrades
• Troubleshooting
• SQL

Secondary Skills:

• HL7 ORU
• HL7 ELR
• PHLIP
• ARLN
• LabWare
• Neometrix
• Crystal Reports
• Database Management
• Laboratory Workflow Optimization
• HIPAA Compliance
• CAP/CLIA Standards
• Grant Documentation
• Technical Training