Lifestyle Administrative Assistant

About the role

The Lifestyle/Administrative Assistant is responsible for assisting the Lifestyle Manager in the oversight of LCCA Events and will promote and demonstrate the Lincoln Crossing community vision of intergenerational interaction through community lifestyle events and programs. This position is responsible for the planning, implementation, coordination and oversight of creative customized community events, resident engagement/volunteer activities, and resident led clubs, and recreational programs to enhance the lifestyle experience of the residents. The expectation for this individual is to support the Lifestyle Manager, the Board, and community goals and objectives.

Responsibilities

• Assist the Lifestyle Manager in developing, coordinating and implementing customized intimate and large-scale community events to ensure intergenerational and neighbor to neighbor interactions creating a unique lifestyle for the residents.
• Ensure timely and accurate fitness class attendance reports to supervisor.
• Work with the Lifestyle Manager to develop positive working relationships with all community event and 3rd party recreation vendors holding them accountable for excellent services to the residents.
• Help monitor and provide oversight for all 3rd party recreation vendors to ensure maximum usage of facilities and meet the interests of the residents.
• Create and maintain a monthly Sports Court Calendar, ensuring it is up to date and posted properly.
• Create and implement community surveys to help identify resident interest for community event activities and recreational programs to support activation of community facilities.
• Attend and type minutes for monthly volunteer activities committee meetings.
• Assist Lifestyle Manager in providing community events /activities and recreational programs content for website updates, eblasts, newsletter, community app and social media platforms.
• Collaborate with the Lifestyle Manager to create and implement promotion strategies to ensure timely promotion of events, activities, and recreational programs through website, eblasts, newsletter, community app and social media platforms.
• Work closely with the Lifestyle Manager in developing and implementing annual goals and priority issues; creating individual strategic plans.
• Support the Lifestyle Manager with operations administrative tasks of LCCA. Ensure the event calendar on the community app is up to date and aligned with the master community event and activities calendar.
• Assist residents with room reservations and general questions pertaining to the Community.
• General administrative functions as needed by the Lifestyle Manager and General Manager, i.e., venue changes, posting of flyers for clubs, programs and community announcements and general notifications to membership.