Licensing Coordinator I

BASIC PURPOSE

The primary purpose of this position is to work with federal, state, county and city agencies to secure licensing for Love’s and its family of companies. The Licensing Coordinator also participates as a team member to process license renewals in a timely manner to prevent any interruption in the operation of a store or other business due to licensing issues. This position will interact with all aspects of Love’s offerings; fuel (including alternative fuels), retail sales, gaming, alcohol, food concepts, tire care, and logistics.

Major Responsibilities

Handles confidential and sensitive information that could impact company operations, performance, or value if disclosed improperly. Assist various departments in securing and maintaining licenses for business activities across Love’s and its affiliated entities. Process license renewals promptly to ensure continuity of operations and compliance with regulatory deadlines. Complete license applications, gather required documentation and signatures, and coordinate payment submissions. Utilize time management and supervision to ensure timely submission and tracking of license applications. Communicate with regulatory agencies to clarify licensing requirements, check application statuses, and expedite license acquisition. Assist with maintaining and updating the License Database with accurate and current information; monitor license statuses and expiration dates. Scan and organize electronic records of licensing documentation and instructions; update and purge files as needed. Meet daily, weekly, and monthly deadlines for licensing tasks and reporting. Assist with providing support to internal personnel regarding licensing issues, including obtaining new or replacement licenses. Assist with administrative tasks and other duties as assigned to support the licensing team and broaden compliance efforts.

Education and Experience

Education: High school diploma or equivalent required. Experience: 1–2 years of administrative or compliance-related experience, preferably in licensing or regulatory affairs. Experience handling confidential information with integrity and discretion.

Skills and Physical Demands

Skills: Hard Skills—Proficient in Microsoft Office and Adobe Pro or similar programs; Strong computer skills a plus. Soft Skills—Strong oral and written communication skills, detail oriented, keen attention to detail, team player, Ability to communicate professionally with internal teams and external agencies. Time management skills, and the ability to multitask. Strong organizational and time management skills. Excellent attention to detail and ability to manage multiple tasks simultaneously. Typical Physical Demands: Requires prolonged sitting, some bending and stooping. Occasional lifting up to 25 pounds. Manual dexterity sufficient to operate a computer keyboard and calculator. Requires a normal range of hearing and vision.

Culture

Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.

About the Role

This position requires a strong understanding of licensing processes and the ability to work effectively within a team environment. The role involves working closely with various departments and external agencies to ensure compliance with regulatory requirements.

Qualifications

The ideal candidate will have a high level of organization, attention to detail, and excellent communication skills. They should be able to handle confidential information responsibly and be able to work independently and as part of a team.

Benefits

Love’s offers competitive benefits including health insurance, retirement plans, and paid time off. The company encourages a healthy work-life balance and provides opportunities for professional growth and development.

Schedule

This is a full-time position with standard business hours. Flexible scheduling may be available based on department needs.

Pay

Salary is commensurate with experience and qualifications. Competitive compensation packages are offered to attract and retain top talent.