Level IV Office Assistant for the VANTAGE-Momentum Program, 8 hours per day, 207 days per year

Assignment: 8 hours per day, 207 days per year (7:00 a.m. to 3:30 p.m., mid-August to mid-June). Position is not scheduled to work during winter break or spring break.

Pay

$27.01 minimum hourly rate. View the wage schedule (wages listed in Appendix A).

Benefits

Medical and dental benefits eligible. View benefit details.

About the Role

To provide data and partner management for the VANTAGE-Momentum program. VANTAGE and Momentum works with over 1,300 community volunteers each year and, starting in 2026-27, over 1,200 students. The Office Assistant ensures all VANTAGE-Momentum stakeholders enjoy a positive experience and provides office administrative leadership for the program, including leadership, instructors, and students.

Responsibilities

• Process data to generate reports, identify errors, and improve efficiency using tools, applications, and other resources.
• Generate, process, and analyze data from Skyward, survey responses, forms, application reports, and various spreadsheet requests. Utilize survey information to present data in digestible, graphic formats.
• Provide hardware/software configuration, setup, and daily computer support for students and staff.
• Manage and improve logistics for events and other aspects of VANTAGE-Momentum to accommodate program growth.
• Provide customer service and administrative support as the first point of contact for students, staff, teachers, guest instructors, and visitors.
• Define, support, and implement communications strategies for program needs, including events, volunteer recruitment, and partner engagement.
• Manage logistical, transportation, and other aspects of VANTAGE-Momentum events (e.g., Mentor Kickoff, Registration, HR Day, Shark Tank, Graduation, Mentor Appreciation).
• Oversee the VANTAGE and Momentum budget, including expense reports, invoices, billing, coding, and supplies.
• Create and manage databases (guest instructors, site visits, mentors, alumni).
• Coordinate transportation for all operations, including daily buses, event/site visit buses, and student parking permits/tickets.
• Purchase and maintain inventory of building supplies and materials.
• Request repairs for computers, copy machines, technical equipment, and building maintenance.
• Perform other duties of a similar nature or level.

Requirements

• High-level skill using Excel to manage and manipulate large data sets.
• Experience with CRM software, including preparing and importing data from other sources.
• Extensive computer experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Docs.
• Ability to create and refine visual communications (e.g., Google Slides presentations).
• Willingness to become proficient in multiple digital platforms (e.g., School Messenger, Schoology, Raptor, Google Office, Canva).
• Excellent scores on skills performance tests.
• Ability to maintain confidentiality.
• Strong organizational skills.
• Excellent human relations and customer service skills.
• Flexibility to adapt to changing priorities in a fast-paced environment.
• Typing skills of at least 50 WPM.
• Ability to work with frequent interruptions, adjust to shifting priorities, and initiate tasks with minimal supervision.
• Strong problem-solving skills to analyze and address various situations.
• Experience monitoring and maintaining budgets.
• Ability to prioritize and handle multiple tasks simultaneously.
• Strong verbal, written, and interpersonal communication skills.

Preferred Attributes

• Enjoys a fast-paced environment.
• Ability to pivot quickly.
• Self-managing.
• Skilled at making rational decisions.