Lending Service Administrator

Job Function / Summary

The primary responsibility of the Specialized Lending position is to accurately set up the deal and facility structures on participations, syndications, letter of credits, and new market tax credit loans. Other duties include processing/creating notices for other financial institutions, maintaining the accounts, balancing financials, creating spreadsheets, indexing imaged loan documents, and extensive communication with the Loan Officer, Lending Assistants, and other financial institutions.

Essential Duties & Responsibilities

• Prepare and analyze all specialized loan packages for completion and accuracy.
• Support closing and funding activities; process funding requests in accordance with the loan agreement; perform due diligence to ensure funding is within guidelines and availability is sufficient.
• Set-up deal and facility structures on participations, syndications, letter of credits, and new market tax credit loans.
• Establish and onboard borrowers, guarantors, facilities, fees, and loan conversions in accordance to the credit agency agreement or pursuant to internal processes, procedures, or requests from the lead banks.
• Transact rollovers, conversions, rate changes, extensions, and modifications in accordance with the credit agency agreement, agent bank, and/or customer instructions.
• Prepare timely notifications to member banks for pro-rata share of the funding; ensure receipt of member bank funds; remit customer funds as instructed.
• Research and clear outstanding reconciliation items.
• Ensure all existing critical issues pertaining to the administration form are addressed prior to or at loan closing.
• Develop and maintain a strong, interactive, and effective partnership with Relationship Managers and associates.
• Assign appropriate loan and credit portfolio codes applicable to customer, loan type, purpose, collateral, etc.
• Review delinquency reports and follow-up with lead banks and/or RM's for payments due.
• Research, resolve, and respond to customer/partner questions, issues, and complaints in a timely manner.
• Provide payoff quotes/letters to on participations, syndications, and New Market Tax Credit Loans.
• Escalate critical issues to management, the Business Line, or administrative personnel.
• Identify and/or recommend process change efficiencies to improve current departmental processes/procedures.

Supervisory Responsibilities

None.

Minimum Required Education, Experience & Knowledge

• High School Diploma or GED required.
• Associate’s Degree or Vocational Certification highly preferred.
• 2+ years of Loan Operations/Operations experience, or equivalent combination of higher education and experience.
• Preferred 2+ years of syndication and participation processing experience.
• Excellent knowledge of commercial loans and commercial documentation.
• No certification, licensure or registrations are required to successfully apply for this job; however, the following certifications from Hancock Bank’s Computer Based Training (CBT) are required, if applicable, once in this position:
• Certification in Banking Regulations (Reg. B, Reg. CC, Reg. O, Reg. Z)
• Certification in HMDA Compliance
• Certification in CRA, RESPA, RMR Regulations
• Exhibits strong verbal and written communication skills.
• Able to multitask and work in a high-pressure environment.
• Proficient operation of Microsoft Office Products such as Word, Excel, Access, and PowerPoint.
• Excellent verbal and written communication skills in order to communicate effectively with customers and bank personnel.
• Possesses strong analytical, problem solving, and conceptual skills.
• Able to formulate sound conclusions and recommend optimal course of action based on analysis.
• Excellent organizational/planning/project management skills.
• Able to effectively communicate with a variety of audiences and multiple levels of management.

Essential Mental & Physical Requirements

• Ability to work under stress and meet deadlines.
• Ability to operate a keyboard if required to perform the essential job functions.
• Ability to read and interpret a document if required to perform the essential job functions.
• Ability to travel if required to perform the essential job functions.
• Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions.

Equal Opportunity/Affirmative Action Employers

All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.