Legal Word Processing Specialist

About the Role

A leading law firm is looking for a Legal Word Processing Specialist to join their dynamic litigation practice that spans commercial disputes, regulatory matters, white-collar defense, and personal injury. The position is fully on site in Newark, New Jersey.

Who You Are

• A highly skilled word processing expert with at least 5 years of law firm experience
• Known for your advanced knowledge of Microsoft Office and legal-specific tools, with the ability to pick up new technologies quickly
• Comfortable being the go-to person for technical document support, with strong communication skills to match your technical know-how
• Experienced in working with legal filings, complex formatting, and document styling guidelines
• Proactive, detail-focused and able to juggle multiple time-sensitive requests at once

What You'll Do

• Create, format, and edit a wide range of legal documents using Microsoft Office, iManage, Adobe Acrobat, Best Authority, and other firm-approved tools
• Ensure documents align with firm guidelines
• Accurately transcribe and input data from digital or dictated sources using transcription software
• Manage e-filing for federal and state courts in NY and NJ, and perform both in-person and virtual notarization
• Troubleshoot formatting and document issues, provide user support via phone, email, tickets, and in person, and assist with application testing and feedback
• Use legal research platforms to hyperlink and bookmark documents, and manage printing for complex or lengthy files
• Support the department's secretarial functions as needed to ensure smooth operations

What Success Looks Like

• Internal teams consistently rely on you to resolve formatting and document issues quickly and accurately
• Attorneys and staff trust your judgment and regularly seek your help for high-priority, high-visibility document needs
• You stay ahead of technology updates and help the team adjust to changes smoothly
• Your attention to detail ensures documents are error-free and compliant with firm standards and court requirements
• You contribute to a positive, solutions-oriented team culture

Pay

$90,000 – 110,000 annually, based on experience

Schedule

Full time, on site