Legal Team Coordinator

General Summary

Provides support to the direct and in-direct assigned partners, ensuring effective completion of tasks submitted to the Local Hub. Works closely with Legal Team Assistants and Administrative Assistants to complete tasks for practice groups and coordinates workflow for the Local Hubs.

Workflow Coordination

• Facilitates and monitors a fair distribution of work across all Hubs and ensures work is prioritized accordingly
• Coordinates, assigns, distributes, prioritizes, tracks, and expedites workflow among team
• Evaluates requests and coordinates with other Hub coordinators/teams to determine how tasks should be performed and assigns to the appropriate resource for completion
• Interfaces with the Local Hub, cross-practice Hubs, lawyers, and PGMs to resolve client concerns
• Liaises with lawyers to gather detailed information about assignments
• Escalates and assists with resolving workflow issues

Essential Job Functions

• Interacts regularly with lawyers, paralegals, and business professionals to facilitate administrative work and occasionally with clients, counsel, and court personnel
• Answers phones, transfers calls, takes messages, establishes conference calls, and uses voice mail
• Handles written and electronic correspondence, including proofreading, organizing, and sending materials to clients
• Prepares and processes client bills and associated cover letters
• Prepares new matter reports and updates list of client/matter codes
• Manages lawyers’ Outlook calendars, proactively preventing scheduling conflicts and facilitating solutions
• Maintains lawyers’ time entries in Carpe Diem
• Maintains lawyers’ professional development requirements
• Creates and updates comprehensive contact information using Dechert CRM best practices
• Makes travel arrangements and completes travel and expense reports in Concur
• Schedules meetings, reserves rooms, coordinates video or audio equipment, and catering
• Uses MS Office in preparation of documents, spreadsheets, and presentations
• Maintains document filing to firm standards including Kwiktag
• Utilizes iManage document management system for all documents
• Reviews and processes administrative and personal charges via BillBack
• Maintains up-to-date handover notes to ensure consistent quality of service in case of absence

Knowledge, Skills and Abilities

• College or advanced degree a plus
• 8+ years of prior legal assistant experience in a law firm environment a plus
• Strong attention to detail, interpersonal, and organizational skills; ability to multi-task and prioritize deadlines; ability to multi-task in a fast-paced environment
• Ability to work well independently and as part of a team
• Ability to prioritize and manage competing deadlines and coordinate and allocate work to other team members
• Demonstrates professionalism and prioritizes confidentiality

Systems Required

• iManage
• MS Office
• Aderant
• Carpe Diem
• CRM

Pay

The salary range for this position in San Francisco is $90,000 to $115,000 annually. Actual compensation is commensurate with job-related knowledge, skills, experience, and location of the position.