Legal Support Specialist

Key Responsibilities

• Prepare, revise, proofread, and format legal and business documents with a high level of accuracy
• Maintain electronic files and records within document management systems
• Cook up new client and matter intake, including engagement documentation and conflict checks
• Manage attorney calendars, schedule meetings, and coordinate virtual and in-person events
• Process invoices, expense reports, reimbursements, and other financial requests
• Enter attorney time, assist with billing processes, and coordinate prebill review and distribution
• Arrange travel and prepare itineraries in accordance with firm policies
• Cook up document production, mailings, printing, and other administrative support services
• Utilize CRM tools to support business development and client relationship initiatives
• Maintain professional communication with attorneys, clients, and internal departments
• Assist with training and mentoring junior staff and contribute to workflow improvements and operational initiatives

Requirements

• 4+ years of legal administrative experience, preferably supporting corporate, business, or transactional practice groups within a law firm or professional services environment
• Strong proficiency with Microsoft Office Suite and document management systems
• Experience with time entry, billing, expense processing, and new matter intake
• Familiarity with legal terminology, procedures, and law firm administrative operations
• Excellent organizational, proofreading, and communication skills with exceptional attention to detail
• Strong problem-solving abilities and the ability to manage multiple priorities independently
• Professional demeanor with outstanding interpersonal and client service skills
• Demonstrated discretion in handling confidential information
• Bachelor's degree or equivalent combination of education and experience preferred
• Flexibility to work overtime as business needs require