LEGAL SUPPORT SPECIALIST

Job Summary

The Legal Support Specialist provides vital administrative and clerical support to legal teams in government departments/agencies. The role is central to ensuring that legal operations run smoothly by managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of assorted personnel.

Primary Responsibilities

• Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.
• Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.
• File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines.
• Manage document tracking systems to monitor filing deadlines and critical case dates.
• Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.
• Enter and update case information in legal management systems and databases accurately.
• Absorb and relay updates to legal teams and clients.
• Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.
• Handle telephone calls, greet clients, and perform other front-office duties as necessary.
• Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.
• Absorb and relay updates to legal teams and clients.
• Assist in organizing and coordinating depositions, hearings, and conferences.
• Maintain the confidentiality of sensitive legal documents and information.
• Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.

Knowledge And Skills

• Ability to manage multiple tasks, maintain accurate records, and meet strict deadlines.
• Keen eye for catching errors and ensuring the accuracy and consistency of legal documents and data.
• Familiarity with legal management software, Microsoft Office Suite, and document management systems.
• Strong written and verbal communication skills to effectively draft documents, interact with clients, and convey essential information to legal team members.
• Commitment to maintaining the integrity and confidentiality of sensitive legal information.
• Understanding of legal terminology, court procedures, and the fundamentals of legal research.

Minimum Qualifications

• Completion of a legal support or legal secretarial training program, or experience in legal administration or specialized legal support roles.

Other Job Related Education and/or Experience

May be substituted for all or part of these basic requirements, except for certification or licensing requirements, upon approval of the Qualifications Review Committee.