Legal Support Specialist

About the role

The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals across multiple practice areas. The Legal Support Specialist works closely with paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client-billable work as directed.

Responsibilities

• Preparing expense reports, check requests, new business memos, and engagement letters
• Coordinating mailings and binder preparation
• Entering and maintaining calendar items
• Editing prebills
• Maintaining electronic files
• Assisting with travel arrangements
• Scheduling meetings
• Assisting attorneys with document production, compiling and organizing materials, preparing and quality-checking binders to ensure accuracy and proper collation
• Managing both physical and electronic files
• Creating hyperlinks
• Assisting with electronic filings
• Tracking deadlines related to filings, compliance requirements, and court dates (as applicable)
• Supporting the preparation of various forms, filings, and related documentation
• Other responsibilities may be assigned as business needs require

Qualifications

• BA/BS degree required
• Proficient in Microsoft Office, including Word, Excel, and PowerPoint
• Excellent administrative and interpersonal skills, with the ability to manage a high-volume desk accurately and efficiently while maintaining meticulous attention to detail
• Strong proofreading skills
• Solid Word, Excel, and overall computer proficiency
• Positive, self-motivated professional with a strong work ethic, polished demeanor, and the initiative to successfully multitask and prioritize in a fast-paced environment
• Team player able to adapt to changing technologies and procedures
• Flexibility to work overtime is required
• Notary Public, a plus

Schedule

The current schedule requires a minimum of three days per week in the office, with the flexibility to work remotely one to two days per week, subject to change based on business needs.

Pay

California Pay range for this role, with final offer amount dependent on skillset and experience, is $55,000 - $65,000.