LEGAL SUPPORT SPECIALIST

About the role

The Legal Support Specialist provides vital administrative and clerical support to legal teams in government departments/agencies. The role is central to ensuring that legal operations run smoothly by managing case files, preparing legal documents, conducting routine research, and coordinating communications with clients, court personnel, and a variety of assorted personnel.

Responsibilities

• Draft, proofread, and format legal documents such as contracts, pleadings, briefs, motions, and correspondence.
• Organize, maintain, and update case files and legal databases to ensure that documents are accurate and readily accessible.
• File legal documents with courts and regulatory bodies, ensuring that all submissions comply with procedural requirements and deadlines.
• Manage document tracking systems to monitor filing deadlines and critical case dates.
• Conduct routine legal research and compile information on case law, statutes, regulations, and legal precedents as directed by legal personnel.
• Enter and update case information in legal management systems and databases accurately.
• Absorb and relay information from clients, legal teams, and external agencies.
• Handle telephone calls, greet clients, and perform other front-office duties as necessary.
• Serve as a point of contact between legal teams, clients, and external agencies, providing updates and relaying important information.
• Absorb and relay information from clients, legal teams, and external agencies.
• Assist with scheduling appointments, coordinating meetings, and managing legal calendars for attorneys and legal teams.
• Handle depositions, hearings, and conferences.
• Maintain the confidentiality of sensitive legal documents and information.
• Ensure that all work complies with relevant legal standards, agency policies, and ethical guidelines.

Requirements

• Ability to manage multiple tasks, maintain accurate records, and meet strict deadlines.
• Keen eye for catching errors and ensuring the accuracy and consistency of legal documents and data.
• Familiarity with legal management software, Microsoft Office Suite, and document management systems.
• Strong written and verbal communication skills to effectively draft documents, interact with clients, and convey essential information to legal team members.
• Commitment to maintaining the integrity and confidentiality of sensitive legal information.
• Understanding of legal terminology, court procedures, and the fundamentals of legal research.

Qualifications

• Completion of a legal support or legal secretarial training program, or experience in legal administration or specialized legal support roles may be required.
• Licensure/Certifications: N/A
• Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or license requirements, upon approval of the qualifications review committee.

Skills

• Ability to manage multiple tasks, maintain accurate records, and meet strict deadlines.
• Keen eye for catching errors and ensuring the accuracy and consistency of legal documents and data.
• Familiarity with legal management software, Microsoft Office Suite, and document management systems.
• Strong written and verbal communication skills to effectively draft documents, interact with clients, and convey essential information to legal team members.
• Commitment to maintaining the integrity and confidentiality of sensitive legal information.
• Understanding of legal terminology, court procedures, and the fundamentals of legal research.

Benefits

N/A

Pay

$52,137 – $77,163

Schedule

FULL-TIME

Benefits

N/A

Company

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.