Legal Secretary/Medical Records Coordinator

About the role

Cipriani & Werner is a multidisciplinary law firm. We have long been recognized as a firm that seeks to understand the needs and interests of our clients. From that point forward, we strive to deliver results that are expected by our clients. The Woodbridge Office in Iselin, NJ is looking for a Legal Secretary/Medical Records Coordinator to join our growing team.

Responsibilities

• direct contact with clients, courts, medical providers, and other entities
• answer incoming phone calls
• prepare and maintain physical and electronic client files
• schedule appointments and maintain attorney and litigation calendars
• file pleadings and prepare and work on discovery documents, discovery demands, and responses
• obtain documents and other expert discovery
• coordinate and schedule depositions
• draft correspondence
• assist with coordinating workflow in a high-paced legal office
• organize client files, pleadings, exhibit binders, discovery, and other case materials
• handle incoming and outgoing mail for attorneys and legal staff
• prepare and process medical records authorizations and subpoenas
• maintain subpoena charts and track medical records requests, deadlines, and follow-ups
• prepare good faith letters, final notices, and other correspondence related to outstanding records
• communicate with medical providers and other entities regarding records requests, subpoenas, invoices, and outstanding documentation

Requirements

• High school diploma or GED required; bachelor’s degree preferred
• Legal secretarial experience required; 2 years of legal secretarial experience preferred
• Experience with medical records strongly preferred
• Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred
• Self‑motivated independent thinker with excellent time management skills, strong organizational skills, and outstanding communication skills; able to work as a team member in a high‑volume, fast‑paced work environment

Benefits

• Comprehensive medical, dental, and vision insurance
• Matching 401(k)
• Paid time off
• Mentorship opportunities
• Collaborative and welcoming work environment
• Work‑Life balance

Pay

The salary range for this position is $50,000‑$60,000 and represents C&W’s good faith and reasonable estimate of the range at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to experience and qualifications.

Schedule

This is an in‑person position.