Legal Secretary

Miscellaneous

Minimum starting salary $44,033.62 with an excellent benefits package including employer paid pension contribution.

Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF).

Summary function

This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels.

Essential Duties and Responsibilities

• Maintains and monitors disciplinary files in the case management system (imports emails, checks scanned documents, updates data, maintains tickling deadlines, etc.)
• Types and finalizes drafted pleadings, correspondence, meeting minutes and agendas.
• Captures and maintains bar counsels' calendars, coordinates meetings, depositions and hearings, and accurately updates calendar daily.
• Answers telephone and makes case notes in the case management system regarding calls.
• Receives and scans incoming mail into case management system. Prepares outgoing mail.
• Handles public record requests in GovQA.
• Prepares bar counsels’ travel requests and expense reports.
• Other duties as assigned (including but not limited to adding paper to and changing toner in equipment, redacting confidential information, etc.).

Knowledge

• Correct spelling, punctuation and grammar
• Standard business formats and styles
• Adobe Acrobat
• Legal terminology
• Style and format of legal pleadings
• Office procedures and practices
• Computers, printers, facsimile machines, copiers, scanners and postage meter.

Skills

• MS Word
• MS Office (Outlook, Word and Excel)
• Use of personal computer
• Basic arithmetic

Abilities

• Type sixty (60) correct words per minute
• Learn and work with various databases
• Pay attention to detail
• Type letters, memoranda and pleadings in correct format
• Create ADA compliant forms and documents using Adobe
• Organize and prioritize work
• Communicate effectively and professionally, both verbally and in writing
• Handle multiple tasks
• Operate well under pressure and in a team atmosphere
• Tactfully manage difficult situations
• Demonstrate initiative in group projects and individual settings
• Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer
• Lift 5 to 10 lbs