Legal Secratary

About the role

A highly respected boutique California law firm specializing in commercial real estate, landlord representation, and civil litigation is seeking a Legal Secretary to join its remote team. This is an excellent opportunity for an experienced legal professional who is highly organized, responsive, and comfortable supporting attorneys handling sophisticated commercial landlord-tenant and litigation matters.

Responsibilities

• Provide day-to-day administrative and litigation support to attorneys handling commercial real estate and civil matters
• Maintain attorney calendars and track hearings, filing deadlines, discovery dates, depositions, and other critical case milestones
• Prepare, format, proofread, revise, and organize correspondence, pleadings, notices, motions, and other legal documents
• Coordinate electronic filing and service of court documents
• Maintain accurate and organized electronic client and matter files
• Communicate professionally with clients, opposing counsel, court personnel, vendors, and other outside parties
• Schedule hearings, depositions, client meetings, mediations, and other case-related events
• Coordinate document execution, service, and delivery
• Monitor incoming correspondence and ensure attorneys are aware of time-sensitive matters
• Assist with opening and closing matters and maintaining current case information
• Support trial, hearing, and deposition preparation as needed
• Help attorneys stay ahead of deadlines through proactive follow-up and strong attention to detail
• Handle confidential client and firm information with professionalism and discretion
• Collaborate closely with attorneys and staff in a fully remote environment

Requirements

• 3+ years of Legal Secretary, Litigation Secretary, Legal Assistant, or comparable law firm experience
• Recent experience working within a law firm
• Strong calendaring and deadline-management skills
• Experience preparing, formatting, and proofreading legal documents
• Familiarity with court filing and e-filing procedures
• Excellent written and verbal communication skills
• Strong Microsoft Office proficiency
• High attention to detail and accuracy
• Ability to prioritize multiple matters and deadlines independently
• Professional judgment and discretion when handling sensitive information
• Strong technology skills and ability to work effectively in a fully remote environment
• Reliable, responsive, and proactive work style

Preferred Qualifications

• Commercial landlord-tenant experience
• Unlawful detainer experience
• Civil litigation experience
• Commercial real estate experience
• Experience supporting attorneys through hearings, depositions, mediation, or trial preparation
• Familiarity with California state court filing procedures
• Experience working within a boutique law firm
• Prior experience supporting multiple attorneys

Benefits

• Fully remote work environment
• Opportunity to support sophisticated commercial real estate and litigation matters
• Direct interaction with experienced attorneys and firm leadership
• Exposure to well-established commercial landlords, developers, property owners, and property management clients
• Collaborative boutique environment where strong organization and initiative are valued
• Opportunity to become an integral long-term member of a specialized California law practice

Pay

Competitive base salary of $65,000-$80,000, depending on experience.