Legal Project Manager

Responsibilities

• Matter-Level Project Management
• Apply established project management methodologies to plan, lead, and coordinate matter deliverables
• Lead written communications (including workstream trackers, project plans, and budget estimates)
• Facilitate team meetings and regular updates to lead partner(s), matter team members, and clients
• Scoping and Budgeting: Define matter scope and develop budgets, including monitoring legal spend, AFAs, and profitability
• Staffing and Resource Allocation: Support matter staffing decisions and facilitate clear team communications regarding roles, responsibilities, and workstreams
• Time Entry and Data Integrity: Ensure the accuracy, completeness, and compliance of time entries with client billing guidelines
• Client Service Delivery: Serve as a point of coordination to ensure the matter team is meeting client expectations regarding quality, responsiveness, and deliverable timelines
• Task and Timeline Management: Develop and maintain project plans, track milestones, and proactively identify and escalate risks or bottlenecks
• Matter Closure and Post-Matter Review: Facilitate post-matter reviews, document key learnings, and ensure insights are captured and disseminated to improve future matter execution
• Client Feedback: Gather and synthesize client satisfaction information and data to inform continuous improvement
• Strategic and Functional Development
• Act as an internal consultant focused on continuous improvement
• Perform process analysis, gather learnings, refine workflows, and advise on the innovative use of technology and tools for matter management
• Develop and maintain budgeting materials, project management templates, and playbooks for use in managing active and incoming matters and in business development efforts
• Collaborate with PDLs, the Financial Reporting team, and other professional staff to develop and leverage these materials
• Contribute to the adoption and optimization of legal technology platforms (e.g., matter management tools, collaboration platforms, and data visualization solutions) to enhance matter delivery and reporting
• Training and Change Management
• Identify and address legal project management training needs across the Firm
• Support change management efforts related to the adoption of new processes, tools, and ways of working

Qualifications

• Bachelor's degree required
• JD or Master's degree (preferably in finance, accounting, business, or a related field) is a plus
• A project management certification (e.g., PMP, Lean Six Sigma, PRINCE2, or equivalent) is a plus
• At least 3 years of legal project management, practice management, or legal operations experience at a law firm; experience at a large or global firm strongly preferred
• Demonstrated experience managing budgets, AFAs, and profitability analysis in a legal services context
• Exposure to legal technology platforms (e.g., matter management systems, HighQ, Brightflag, iManage, or similar tools) is preferred
• Strong proficiency with Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Proficiency or willingness to develop skills in data visualization and reporting tools (e.g., Power BI, Tableau)
• Comfortable with technology adoption and a continuous learning mindset, with an eye toward identifying and implementing tools that enhance matter management and client service
• High-impact written and verbal communication skills; comfortable commanding a room to drive project success and secure stakeholder buy-in
• Poise and sound judgment; ability to manage competing priorities across multiple matters simultaneously
• Willingness and ability to work effectively with global teams, including partners, associates, and professional staff across offices and departments
• Willingness and ability to operate across a wide range of tasks such as strategic planning and stakeholder engagement to hands-on troubleshooting and detail management
• Creative and resourceful thinking; ability to identify issues early and implement practical solutions
• Exceptional time management, prioritization, and decision-making capabilities
• Strong desire to help build and grow the LPM function, contributing to its visibility, credibility, and impact across the Firm