Legal Practice Specialist
About the role
Polsinelli is seeking a Legal Practice Specialist in our Seattle office. The Legal Practice Specialist will support the IP Department. This role provides high-level, proactive practice and client support to an Intellectual Property Department Shareholder and serves as a key member of the Department Operations team. This position partners closely with department leadership, serving as a liaison between attorneys, paralegals, and administrative teams to ensure the efficient management and execution of the Shareholder's practice and client relationships. The ideal candidate is efficient in and demonstrates a continued willingness to learn and leverage AI tools and is highly organized, resourceful, detailed oriented, and comfortable working independently in a fast-paced law firm environment. The Legal Practice Specialist anticipates needs, manages competing priorities, identifies opportunities for process improvement, and serves as a trusted operational partner to the Shareholder.
Core Responsibilities
- Provide high-touch support to the Shareholder in managing client relationships and responding to client needs serving as the primary operational point of contact for the Shareholder's practice.
- Monitor and coordinate the status of client matters, deadlines, deliverables, and other practice-related activities.
- Coordinate with attorneys, paralegals, docketing, conflicts, billing, finance, marketing, and other administrative teams to resolve matter-related issues.
- Prepare and maintain practice reports, dashboards, status updates, and other management information.
- Coordinate client meetings, calls, presentations, and other client-facing activities.
- Assist with opening, closing, and maintaining matters in accordance with firm policies and procedures.
- Identify workflow challenges and recommend solutions to improve efficiency and client service.
- Assist with coordinating workload, resources, and priorities across matters and teams.
- Maintain a strong understanding of key clients, matters, attorney teams, and practice priorities.
- Maintain and update client and matter files, including file openings and conflict checks in InTapp.
- Prepare agendas, meeting materials, action items, and follow-up communications.
- May conduct research and analyze data to support preparation of client reports.
- May be responsible for client-related work and have a billing rate.
- Annually complete eight (8) hours of continued technical education through the firm's training department.
- Other duties as assigned.
Skills
- Strong attention to detail
- Strong organizational skills and ability to prioritize assigned projects
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Proficient in iManage, InTapp, Chrome River, Adobe, and Microsoft programs Word, Excel, PowerPoint and Outlook.
Requirements
- 5+ years of administrative or client service experience preferred
Pay
The budgeted salary range for this position is $70,000 - $95,000.
Benefits
- Paid time off, sick time off, a referral program
- Medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance
- Long-term disability benefits, short-term disability benefits
- Parking/Transit reimbursement (varies depending on location)
- 401(k) benefits
- Employee assistance benefits