Legal Practice & Billing Assistant

Who You Are

• 8+ years of experience as a Practice Assistant within a global law firm, with prior exposure to litigation and familiarity with Federal and Texas State Court procedures
• Experience with end-to-end billing
• Bachelor's degree preferred
• Advanced skills in Microsoft 365 with working knowledge of platforms such as iManage, 3E, Intapp, Dynamics, and Concur
• Highly organized, detail-driven, and trusted to handle confidential matters with discretion

What You'll Do

• Direct the daily workflow of litigation attorneys by structuring priorities, managing evolving calendars, and controlling inbound communications
• Drive matter administration from file opening through billing, including time entry review, narrative edits in 3E, expense processing, and collaboration with finance on invoicing and WIP management
• Oversee end-to-end coordination of travel, meetings, and court-related logistics, ensuring compliance with applicable filing requirements
• Draft, revise, and quality-check legal correspondence, pleadings, presentations, and other client-facing materials
• Maintain accurate client and experience data across internal systems and contribute to targeted client outreach, research, and event coordination

What Success Looks Like

• Attorneys operate with clear schedules, complete documentation, and timely court submissions
• Billing and expense processes move forward accurately and without delay
• Client records, matter files, and internal databases remain current and audit-ready
• Meetings, travel, and client initiatives are executed seamlessly with minimal oversight required

Pay

$85,000 – 95,000 annually, based on experience

Schedule

Hybrid (4/1) – Austin, TX