Legal Practice Assistant

About the role

Responsible for providing legal secretarial and administrative support for the Practice Group.

Responsibilities

• Provide administrative and clerical support to attorneys and paralegals
• Assist with preparation of legal documents (editing, proofing, printing)
• Handle time entry, billing, and expense reimbursements
• Assist with document production for real estate and bond closings, including compiling transcripts
• Manage calendaring, answer phones, and arrange meetings
• Run conflict checks and open/maintain client files

Requirements

• High School diploma required
• Prior litigation experience required
• Associate’s degree preferred
• Paralegal Certificate preferred

Skills

• Excellent interpersonal and organizational skills
• Ability to work successfully with multiple team members and interact with employees at all levels
• Competent to handle a variety of activities with attention to detail and quality
• Ability to follow through, meet changing deadlines, and adapt priorities
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Ability to complete multiple tasks and a high volume of work on short deadlines with limited supervision
• High level of flexibility and resourceful problem-solving
• Exceptional verbal and written communication skills
• Ability to handle sensitive information with integrity and confidentiality

Work Environment

• In-office position
• Ability to work extended hours when necessary
• Normal office environment; no unusual physical demands