Legal Practice Assistant

King & Spalding is a leading global law firm with a commitment to excellence, innovation, and the seamless delivery of legal services. We harness innovative technology and exceptional talent to meet the complex needs of our clients in a fast-paced and dynamic legal landscape.

About the role

We are seeking a Legal Practice Assistant in our New York office for the Finance & Restructuring practice group. In this role, you will provide high-level support to attorneys, manage complex schedules, oversee critical legal documentation, and play a key role in exceptional client service.

Responsibilities

• Open new matters following the Firm’s guidelines and procedures, including preparation of engagement letters and conflicts waivers.
• Perform routine administrative duties and work with other administrative departments such as Office Services, Finance, and Records.
• Maintain client, administrative, and personal filing for lawyers following established procedures.
• Prepare files using FileTrail procedures to maintain appropriate records for on- and off-site storage.
• Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations, and contact names for events/meetings.
• Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.
• Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; respond to email and voicemail as soon as possible.
• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
• Draft routine correspondence, forms, etc.
• Assist lawyers with Marketing and Business Development functions, access marketing materials, conduct internet research, prepare materials for meetings and proposals, and coordinate lawyers’ biographies.
• Track, organize, and process expense reports, reimbursements, and check requests using Chrome River.
• Maintain CLE records for lawyers.
• Manage and maintain lawyers’ schedules and calendars.
• Work with various departments within the Firm to schedule and organize meetings and events.
• Interface and establish ongoing positive business relationships with clients in person, by phone, and/or email.
• Observe confidentiality of lawyer-client relationship.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• One to three years of experience as a legal practice assistant, executive assistant, or project assistant preferred.
• Typing proficiency of at least 65 words per minute preferred.
• Ability to adapt to changing priorities and manage competing demands in a fast-paced environment.
• Strong technical, organizational, and administrative skills.
• Ability to exercise sound judgment, make timely decisions, explain reasoning clearly, and involve appropriate stakeholders when needed.
• Well-developed Microsoft Office skills, including intermediate proficiency in Excel; ability to format documents using Styles and proofread for grammatical, typographical, and spelling errors.

Benefits

• Comprehensive health and wellness plan, life and disability insurance.
• Flexible spending accounts and a health savings account.
• 401(k) plan and profit-sharing plan.
• Substantial Paid Time Off (PTO) program.

Pay

The anticipated full-time annualized salary range is $90,000 - $115,000. The salary offer will be contingent upon various factors, including but not limited to, relevant experience, internal equity, market data, job location, and other job-related factors permitted by law.