Legal Practice Assistant

Who You Are

• Minimum of 10 years of experience in a secretarial or legal assistant role within a global law firm
• Experience supporting US Capital Markets or Global ECM practices is strongly preferred
• Bachelor's degree preferred
• Highly organized, detail-focused, and comfortable supporting multiple senior stakeholders simultaneously
• Communicates clearly and professionally, both verbally and in writing, and handles sensitive information with discretion
• Experienced with Microsoft 365 and familiar with legal document and billing systems such as iManage and 3E Elite

What You'll Do

• Manage complex calendars and daily schedules for senior attorneys
• Serve as a primary point of contact for calls, emails, and correspondence
• Coordinate meetings and prepare agendas, materials, and presentations
• Plan and organize domestic and international travel, including flights, accommodations, transfers, and detailed itineraries
• Provide end-to-end support on legal matters, including file opening, client onboarding, and matter closure
• Draft, edit, proofread, and format correspondence, presentations, and legal documentation to a consistently high standard
• Oversee billing-related activities by managing time entries, coordinating invoices, and liaising with finance teams
• Submit and reconcile expense claims, ensuring accuracy and compliance
• Support business development efforts by coordinating client events, maintaining CRM records, and preparing briefing materials
• Conduct client and market research and help maintain internal databases and website content

What Success Looks Like

• Stakeholders are fully prepared, on time, and supported by accurate information and materials
• Billing, expenses, and timekeeping processes run smoothly with minimal follow-up required
• Client interactions and events are executed seamlessly
• Documents are delivered error-free and aligned with firm standards
• Internal systems and databases remain current, reliable, and audit-ready
• You are viewed as a trusted partner who anticipates needs and elevates the effectiveness of the team

Salary

$110,000 – 125,000 annually, based on experience

Location

Menlo Park, CA – On site