Legal Operations Specialist

About the role

Veralto is a global leader in essential technology solutions. This role is part of the Legal department located in Glen Allen, VA and will be on-site at ChemTreat.

Responsibilities

• Maintain Veralto legal matter management systems by creating, updating, and auditing matter records to ensure data accuracy, completeness, and compliance with document retention policies — enabling reliable reporting and informed decision-making.
• Build and deliver recurring legal data dashboards and reports that track matter status, litigation activity, outside counsel spend, and key performance indicators to give attorneys and leadership real-time visibility into the portfolio.
• Support litigation activities by organizing and maintaining case files, coordinating document collection and production logistics, tracking key deadlines, and serving as the administrative liaison between inside and outside counsel.
• Career coaching and development opportunities
• Coordinate day-to-day administrative activities for the Labor & Employment and Legal Operations teams — including scheduling, meeting logistics, calendar management, and correspondence — to ensure seamless operations.
• Facilitate the intake and routing of legal requests from internal business clients, ensuring timely triage, acknowledgment, and follow-up on open matters within the matter management system.
• Process outside counsel invoices through the e-billing platform, flagging billing guideline deviations, coordinating approvals, and maintaining accurate spend records to support legal budget management.
• Collaborate with HR and Labor & Employment attorneys to organize employment-related legal files and correspondence in support of active matters, regulatory inquiries, and agency charges.
• Implement process improvements across legal operations workflows, including updating document templates, drafting standard operating procedures, and contributing to knowledge management resources.
• Coordinate logistics for legal training sessions, compliance communications, and department meetings — including preparation of materials and tracking action items to completion.
• Partner with outside counsel and legal vendors to manage engagement letters, track deliverables, and maintain vendor records consistent with company procurement policies.

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Legal Studies, Paralegal Certificate, or a related field preferred.
• 5+ years' experience in a legal administrative, legal operations, paralegal or litigation support role within a corporate legal department or law firm environment.
• Proven track record of maintaining organized legal matter files, case records, and documentation with a high degree of accuracy and confidentiality.
• Experience with matter management software and/or litigation support tools, with demonstrated ability to maintain data integrity and generate useful reports.
• Managing and operating experience applying artificial intelligence for data analysis and matter management
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrated ability to create trackers, reports, and presentations.
• Strong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and adapt effectively in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Legal Studies, Paralegal Certificate, or a related field preferred.
• 5+ years' experience in a legal administrative, legal operations, paralegal or litigation support role within a corporate legal department or law firm environment.
• Proven track record of maintaining organized legal matter files, case records, and documentation with a high degree of accuracy and confidentiality.
• Experience with matter management software and/or litigation support tools, with demonstrated ability to maintain data integrity and generate useful reports.
• Managing and operating experience applying artificial intelligence for data analysis and matter management
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrated ability to create trackers, reports, and presentations.
• Strong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and adapt effectively in a fast-paced environment.

Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Artificial Intelligence
• Legal Matter Management Software
• Data Analysis
• Legal Administrative Support
• Legal Operations
• Paralegal Certificate
• Legal Studies
• Legal Operations
• Labor and Employment Law Support
• HR Compliance
• Legal Operations Process Improvement Methodologies
• Outside Counsel Invoicing
• Vendor Management
• Legal Training Sessions
• Compliance Communications
• Department Meetings
• Engagement Letters
• Deliverables Tracking
• Vendor Records Maintenance
• Procurement Policies

Benefits

• Professional onboarding and training options
• Career coaching and development opportunities
• Health benefits
• 401(k)

Pay

The compensation range for this role is $25.00 - $35.00 USD per hour. This job is also eligible for Bonus Pay.

Schedule

Not specified