Legal Operations Specialist

About the role

Reporting to the VP & GC ChemTreat & Legal VSL, the Legal Operations Specialist is responsible for providing operational, analytical, and administrative support to the ChemTreat Legal Operations (Veralto Enterprise System/VES) and Veralto Labor & Employment team. In this role, you'll maintain matter management systems, develop data dashboards that surface actionable legal insights, and deliver the day-to-day administrative. This position is part of the Legal department located in Glen Allen, VA and will be on-site at ChemTreat, one of our operating companies.

Typical day

• Maintain Veralto legal matter management systems by creating, updating, and auditing matter records to ensure data accuracy, completeness, and compliance with document retention policies — enabling reliable reporting and informed decision-making.
• Build and deliver recurring legal data dashboards and reports that track matter status, litigation activity, outside counsel spend, and key performance indicators to give attorneys and leadership real-time visibility into the portfolio.
• Support litigation activities by organizing and maintaining case files, coordinating document collection and production logistics, tracking key deadlines, and serving as the administrative liaison between inside and outside counsel.
• Coordinate day-to-day administrative activities for the Labor & Employment and Legal Operations teams — including scheduling, meeting logistics, calendar management, and correspondence — to ensure seamless operations.
• Facilitate the intake and routing of legal requests from internal business clients, ensuring timely triage, acknowledgment, and follow-up on open matters within the matter management system.
• Process outside counsel invoices through the e-billing platform, flagging billing guideline deviations, coordinating approvals, and maintaining accurate spend records to support legal budget management.
• Collaborate with HR and Labor & Employment attorneys to organize employment-related legal files and correspondence in support of active matters, regulatory inquiries, and agency charges.
• Implement process improvements across legal operations workflows, including updating document templates, drafting standard operating procedures, and contributing to knowledge management resources.
• Coordinate logistics for legal training sessions, compliance communications, and department meetings — including preparation of materials and tracking action items to completion.
• Partner with outside counsel and legal vendors to manage engagement letters, track deliverables, and maintain vendor records consistent with company procurement policies.

Essential requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Legal Studies, Paralegal Certificate, or a related field preferred.
• 5+ years' experience in a legal administrative, legal operations, paralegal or litigation support role within a corporate legal department or law firm environment.
• Proven track record of maintaining organized legal matter files, case records, and documentation with a high degree of accuracy and confidentiality.
• Experience with matter management software and/or litigation support tools, with demonstrated ability to maintain data integrity and generate useful reports.
• Managing and operating experience applying artificial intelligence for data analysis and matter management.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with demonstrated ability to create trackers, reports, and presentations.
• Strong organizational skills with demonstrated ability to manage multiple priorities, meet deadlines, and adapt effectively in a fast-paced environment.

Preferred qualifications

• Experience building and maintaining legal data dashboards using tools such as Power BI, Tableau, or advanced Excel.
• Membership in a paralegal organization, paralegal certificate or membership in a legal operations organization like CLOC.
• Paralegal certificate or formal coursework in legal studies.
• Background in labor and employment law support, HR compliance, or related legal functions in a corporate environment.
• Experience with e-billing platforms such as Legal Tracker, Brightflag or similar tools.
• Familiarity with legal operations process improvement methodologies or project coordination in a legal function.
• Experience supporting in-house legal teams within manufacturing, chemical, or industrial companies.

Pay

The compensation range for this role is $25.00 - $35.00 USD per hour. This job is also eligible for Bonus Pay.

Benefits

• Professional onboarding and training options
• Powerful team looking forward to working with you
• Career coaching and development opportunities
• Health benefits
• 401(k)
• Paid time off
• Medical/dental/vision insurance