Legal Operations Lead

Founded in 1991, IBJI is the largest orthopedic group practice in Illinois. With more than 150 physicians in every orthopedic specialty, IBJI offers care for adults and children from some of the most accomplished and respected orthopedists in the country. Serving northern Illinois and northwest Indiana with over 100 locations, IBJI makes it easy to access care. Our headquarters is in Park Ridge, Illinois, a northwest suburb of Chicago. Our clinical services include advanced MRI imaging, pain management, non-surgical and surgical treatment plans, rheumatology, physical therapy, occupational therapy, wellness, and sports and sports training. Ortho Access walk-in clinics provide same-day care for orthopedic injuries. Comprehensive care offered all in one place enables physicians, therapists, and staff to work closely together, so that patients and families achieve better outcomes.

About the role

Our Legal Department is small and high-trust, and we’re looking for someone to run it day to day: the systems, the workflows, the vendor and outside counsel relationships, and the people. You’ll work directly with the General Counsel and IBJI’s physicians, take the lead on IBJI’s renowned law clerk program, and have real room to grow the scope of this role and your impact across the organization as you make it your own.

Responsibilities

• Run the day-to-day operations of the department: workflows, document and matter management systems, budgets and invoicing, vendor and outside counsel relationships, and team coordination
• Provide oversight of the contract management lifecycle program — drafting, review, execution, tracking, and renewal — and flag nonstandard terms and risk before they become problems
• Support IBJI’s in-house real estate function: conduct initial lease reviews and coordinate with the real estate broker to manage transactions end to end
• Maintain corporate records and entity databases; oversee formations, qualifications, amendments, and annual filings; keep every entity in good standing
• Support legal research, policy drafting, and regulatory filings; assist with claims, litigation, subpoenas, and insurance matters; take on the special projects that come with a growing legal department
• Lead and oversee IBJI’s renowned law clerk program, mentoring and developing the next generation of legal talent
• Maintain a clean and safe work environment
• Other duties as assigned

Requirements

• A bachelor’s degree is preferred, and a law degree is a plus but not expected
• A paralegal certificate is a plus but not required
• 2+ years of experience in legal operations, office or practice management, or as a paralegal — corporate legal department, law firm, or healthcare organization preferred
• Strong command of Microsoft 365, Google Workspace, and contract- or document-management systems
• Real comfort owning matters with limited oversight — you’ll be trusted to manage deadlines and competing priorities without someone checking in on every step
• Ability to stand or sit for extended periods of time

Benefits

• Hybrid schedule: four days in-office, one day remote, based out of IBJI's headquarters in downtown Park Ridge
• Easy on-site parking, a complimentary on-site gym, and a walkable location minutes from downtown Park Ridge restaurants and the Metra train
• Regular team activities and a strong department culture
• Annual continuing education stipend to support professional growth
• Comprehensive benefits from day one (30+ hrs/week): medical, dental, vision, life & AD&D, short- and long-term disability, 401(k) with company match and profit sharing, wellness program, HSA/FSA, ID protection, and paid holidays and PTO

Pay

$80K-$130K/year based on experience/skill level