Legal Operations Coordinator

Beacon Hill Legal is partnering with a prestigious international law firm to hire a Legal Operations Coordinator for its Charlotte office. This highly visible role supports attorneys, staff, clients, and visitors while helping manage the daily operations of a collaborative and professional office environment.

Responsibilities

• Serve as the primary point of contact for clients, visitors, attorneys, and staff, ensuring a welcoming and professional office experience
• Coordinate conference rooms, meetings, client visits, catering, and office events
• Provide administrative support for firmwide initiatives, office projects, records management, human resources, and technology-related needs
• Assist with document production, scanning, copying, binding, and distribution of legal and business materials
• Manage incoming and outgoing mail, courier services, overnight deliveries, and package tracking
• Coordinate office supplies, inventory, vendor relationships, and facility-related requests
• Support office logistics, attorney visits, workspace reservations, security access, and visitor accommodations
• Help maintain a polished, organized, and efficient office environment while ensuring exceptional internal and external client service
• Assist with office communications, digital signage, and special projects as needed

Qualifications

• 3+ years of experience in a law firm or legal department as a Legal Assistant, Legal Administrative Assistant, or Legal Secretary
• Strong customer service, communication, and interpersonal skills with exceptional attention to detail
• Ability to interact professionally with attorneys, clients, and staff at all levels
• Organizational skills needed to manage multiple priorities effectively
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Schedule

This is a full-time, onsite role requiring attendance Monday through Friday from 8:30 a.m. to 5:00 p.m.

Benefits

Beacon Hill offers a robust benefit package including medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.