Legal Assistant Trainee

About the role

An entry-level administrative support role providing support to both paralegals and attorneys. The Legal Administrative Assistant Trainee completes a variety of clerical and administrative tasks.

Responsibilities

• Provides general administrative and secretarial support for the firm.
• Client interaction: Rotating coverage at the receptionist desk, professionally greeting and interacting with visitors, staff, and attorneys. Answers incoming phone calls and facilitates handling of information requests promptly.
• Document production and maintenance: Accurately drafts correspondence per supervisor and/or attorney direction, including proofreading, sending, and saving correspondence to the firm’s file storage system. Works from dictation, rough drafts, or notes, and may handle preliminary research for correspondence.
• File management: Organizes, tracks, and maintains documents in client files, including closing and storing files following case resolution according to firm policies.
• Time entry: Accurately enters billable time by the required deadline.
• Database support: May maintain internal databases.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent.
• A minimum of 2 years of experience providing administrative or secretarial support in a fast-paced environment. Higher education may substitute for some of this required experience.

Skills

• Microsoft Office proficiency, including Word, Excel, and Outlook.
• Excellent oral and written communication skills.
• Ability to communicate effectively and professionally with internal and external clients at all levels.
• Excellent typing, grammatical, and proofreading skills, with strong attention to detail.

Pay

$21.00 - $30.00 per hour, depending on experience.