Legal Assistant | Real Estate | West Palm Beach

Essential Functions

• Draft and review real estate contracts, leases, and other legal documents.
• Absorb and organize case files, ensuring all documents are up-to-date and accessible.
• Communicate under the direction of the attorneys with clients and other parties to facilitate transactions.
• Provide exceptional administrative and client service support to attorneys.
• Manage calendars and schedule meetings.
• Maintain client relationships and ensure high levels of client satisfaction.
• Handle monthly client billing (paper and electronic billing).
• Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
• New Business Intake.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Respond to requests in a professional manner.

Required Skills/Abilities

• Experience working with multiple attorneys is required.
• Ability to work efficiently and effectively under pressure and time constraints.
• Ability to effectively balance multiple assignments and workflow from various attorneys.
• Ability to multitask and handle multiple responsibilities and high volume is crucial.
• Strong attention to detail, initiative, and follow-through required.
• Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information.
• Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word (including proficient with track changes), Excel, and experience working with law firm case management and billing software required.
• Experience with document management including the ability to redline documents.
• Knowledge of iManage, SmartTime, and Aderant.
• Strong attention to detail, essential for accurately drafting and reviewing legal documents.
• Excellent communication skills are critical for effectively liaising with clients and other stakeholders throughout the transaction process.
• Organizational skills are essential in maintaining case files and ensuring all documentation is readily available to attorneys.

Preferred Skills

• Familiarity with law firm software enhances transaction management efficiency and contributes to a smoother workflow.

Physical Demands

• Prolong periods of sitting and working on a computer.
• Occasional standing, walking and movement within an office environment.
• May occasionally lift or move items up to ten pounds.

Education And Experience

• At least 5+ years of experience as a legal assistant, preferably in real estate law.
• Must have bachelor’s degree or comparable experience.
• Proficiency in document management and document preparation.
• Experience with law firm software and transaction management systems.

Physical Attendance

• Physical attendance in office.

Equal Opportunity Employer

Shutts & Bowen LLP is an equal opportunity employer.