Legal Assistant - Real Estate

About the role

Porzio, Bromberg & Newman, P.C. ("Porzio"), a highly-respected, well-established and expanding law firm with offices in NJ, NY, MA, DE, PA, and San Juan, Puerto Rico, seeks a skilled, highly organized, full-time Legal Assistant for our Parsippany office to assist attorneys with various administrative matters.

Responsibilities

• Draft engagement letters and open files for new clients and matters.
• Manage monthly legal billing, including sending out invoices, collection follow-up, and interacting with the Financial Services Department.
• Communicate with clients via telephone and email.
• Calendar and set up meetings, including teleconferencing and videoconferencing.
• Submit monthly attorney expense reports.
• Track and maintain attorney bar registrations and CLE credits.
• Format external communications to be sent via letter or email.
• Register attorneys for seminars and coordinate travel arrangements if needed.
• Order client gifts.
• Provide assistance to paralegals and other legal assistants as needed.
• Perform general office duties, such as opening mail, printing, scanning, copying, and organizing/saving documents.
• Complete other assignments as assigned, depending upon skill set and/or desire to broaden existing skills.

Requirements

• Bachelor’s degree or equivalent professional experience required.
• Five years or more of administrative/office experience.
• Proficiency in Microsoft Word Office Suite, Microsoft Teams, Zoom, and DocuSign.
• Experience with iManage is a plus.
• Proficient in computers, computer software, and technology generally.

Skills

• Exceptional organizational skills.
• Exceptional written and verbal communication skills.
• Ability to perform job duties independently, proactively, accurately, efficiently, and timely.
• Attention to detail and follow-up.
• Exceptional interpersonal and analytical skills.

Benefits

• Medical, Dental, and Vision insurance.
• 401(k) retirement plan with employer matching.
• Individual and Dependent Life Insurance.
• Short- and Long-Term Disability.
• Paid Time Off.
• Paid Holidays.