Legal Assistant - Patent (Seattle, WA) (#5022)

We are seeking a valued team member to provide legal administrative support in a fast-paced environment to attorneys and paralegals in our Patent department.

Responsibilities

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks and engagement letters.
• Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and/or proofread documents.
• Enter attorneys’ time; ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
• Maintain client and docket files; work with document management system, docket system and U.S. Patent and Trademark Office records.
• Assist with reviewing the daily docket and coordinating with attorneys and paralegals on upcoming dates and deadlines for filings.
• Assist with reporting USPTO correspondence to clients and prepare information disclosure statements.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.
• Perform other duties as requested.

Requirements

• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience; law firm experience preferred.
• Advanced knowledge of Microsoft Office.
• Proficient with Adobe Acrobat.
• Excellent oral and verbal communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem-solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

About the Firm

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe, and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology. Dorsey offers opportunities for advancement within a collaborative and dynamic environment.

Benefits

• Comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers.
• Dental insurance.
• Vision insurance.
• 401(k) retirement savings plan with Firm contribution.
• Basic and optional life insurance.
• Short and long-term disability.
• Paid time off.
• Up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth.
• Paid holidays.
• Paid volunteer day.
• Discretionary bonuses (if bonus eligible).
• Adoption assistance.
• Healthcare, dependent care, and transportation pre-tax reimbursement accounts.
• Back-up child and elder care program.
• Education and college advising program.
• Virtual tutoring.
• Wellbeing programs and activities.
• Mass transit program (certain offices).
• Travel assistance program.
• 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost.

Some benefits are subject to eligibility criteria.

Pay

The pay range for this position in Seattle is $28.33 to $53.59 per hour. Actual pay will be dependent upon the candidate’s experience, qualifications, skills, and location and may fall outside of the range indicated.

Office Location: Seattle, WA