Legal Assistant - Intellectual Property

About the role

In coordination with the Intellectual Property Practice Group Legal Team, provides legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients. Duties may vary based upon office location and practice group.

Responsibilities

• Understands the specific needs and business of the practice group.
• Manages the business intake process - runs adversary searches, drafts screening memos and engagement letters and opens new files.
• Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.
• May transcribe digital audio files to create written transcripts of recorded information.
• May prepare documents and applicable fees for electronic filing as needed and according to instructions. May e-file documents with federal and state courts and other agencies.
• Manages incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries, and emails.
• Supports client activities and provides direct contact client assistance and support.
• Maintains and manages attorney/paralegal calendars - docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.
• Assists as needed with in-office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the firm.
• Navigates workflow technology with a high level of skill and partners with central team for maximum efficiency and quality.
• Effectively manages workflow and priorities.
• Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
• Serves as a resource to teammates.
• Manages logistics for internal and external meetings as needed and requested.
• May liaise with courts.
• Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.