Legal Assistant - Intellectual Property

Essential Duties/Responsibilities

• Manages the business intake process - runs adversary searches, drafts screening memos and engagement letters and opens new files.
• Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.
• May transcribe digital audio files to create written transcripts of recorded information.
• May prepare documents and applicable fees for electronic filing as needed and according to instructions. May e-file documents with federal and state courts and other agencies.
• Supports client activities and provides direct contact client assistance and support.
• Maintains and manages attorney/paralegal calendars - docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.
• Affords support as needed with in-office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the firm.
• Navigates workflow technology with a high level of skill and partners with central team for maximum efficiency and quality.
• Effectively manages workflow and priorities.
• Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
• Serves as a resource to teammates.
• Manages logistics for internal and external meetings as needed and requested.
• May liaise with courts.
• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Competencies

• Communication - Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Customer/Client Experience - Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.
• Organizing & Planning - Proactively takes actions, finds solutions, and displays skills to be efficient and productive.

Job Qualifications (Education, Experience and Certification)

• High school diploma or GED/equivalent required.
• Three (3) years of legal assistant experience or a minimum of one (1) year as a Legal Administrative Assistant at Holland & Hart required.
• Advanced legal assistant skills, including accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills; and advanced knowledge of legal terminology.
• Strong knowledge of iManage, iCompli, Intapp, Chrome River, Expert Time and CompuLaw, or similar software.
• Strong knowledge of federal, state and local court rules.
• Advanced knowledge in one or more specialty areas preferred (i.e., litigation, corporate, tax, intellectual property, etc.).
• Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
• Excellent organizational skills to handle the work of several attorneys/paralegals.
• Ability to work effectively under pressure to meet tight deadlines.
• Ability to work effectively independently and as part of a team.
• Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision.