Legal Assistant II - Southern Region

MINIMUM QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE: High School diploma or Equivalent

EXPERIENCE: Two (2) Years of experience in legal or related field.

PREFERRED QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE: Associate’s degree in business/office management, secretarial sciences, or related legal field

EXPERIENCE: Experience with database and electronic document management systems

Experience related to general transactional, contract, litigation, and legal processes

Advanced experience in Microsoft Office and Adobe

CORE DUTIES AND RESPONSIBILITIES

• Provide a wide range of support to supervising attorneys, including legislative tracking, contract and transaction support, litigation tracking, and document management.
• Serve as the primary point of contact for supervising attorneys regarding scheduling, meeting coordination, arranging travel accommodations when requested, submitting travel reimbursements, and managing contract-related requests.
• Maintain contact database all applicable state and federal officials and their staff members.
• Prepare documents for signature, coordinate the execution and mailing of legal documents, and manage incoming and outgoing correspondence on behalf of supervising attorneys.
• Oversee new matter intake and closure, maintain internal matter-organization systems, and monitor document management information to ensure alignment with department standards.
• Maintain appropriate departmental filing system and departmental files, ensuring ease of access in timely manner to accurate information.
• Complete various projects related to the organization of documents, filing systems, and contract archiving.
• Track legislation and associated meetings, both state and federal.
• Create and organize legal office management information and generate related reference tools for office use.
• Navigate governmental websites, conduct research related to excluded parties on governmental and OIG websites, perform sanction checks on outside vendors as necessary, and ensure all vendors are registered to perform business in state of residence.
• Ensure contract file contains all fully executed agreements, signatures, and supporting documents prior to closing.
• Circulate final copies of contracting documents to stakeholders and archive fully signed contracts.
• Aid in presentations and speaking engagements, including preparation of materials.
• Support the WVUHS Legal Services Department in all matters, including support of other counsel and staff within the Department as needed.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting.
• Manual dexterity used in operating standard office equipment.
• Lifting of no more than 10 pounds.

WORKING ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES

• Good verbal and writing skills.
• Ability to proofread and edit documents.
• Good organizational skills.
• Basic computer knowledge and ability to operate standard office software.
• Willingness to adapt and reprioritize tasks in a changing environment.
• Possess excellent time management skills and the ability to prioritize while working independently.

Additional Job Description

Scheduled Weekly Hours: 40

Exempt/Non-Exempt: Shift: United States of America (Non-Exempt)

Company: SYSTEM West Virginia University Health System

Cost Center: 509 SYSTEM Legal Services

Address: 333 Laidley Street Charleston West Virginia

Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.