Legal Assistant - County Attorney (0826)

About the Role

Under supervision, performs work of moderate difficulty in supporting and assisting criminal and civil attorneys. This role includes two levels: Legal Assistant I and Legal Assistant II, with increasing responsibilities and qualifications.

Responsibilities

• Provides legal support work to attorneys for law-related tasks.
• Prepares and edits documents as requested by attorneys and staff.
• Maintains and updates files, including filing court documents both electronically and physically.
• Organizes documents in the interim before they are filed.
• Follows procedures for calendaring events, sends reminders, and maintains a master calendar of deadlines.
• Enters, updates, and retrieves information using multiple systems and databases.
• Collects, organizes, and prepares files and materials for attorneys for court appearances or other legal business.
• Receipts and processes emotionally traumatic and graphic material.
• Schedules appointments, maintains calendars, and coordinates witness travel.
• Arranges proper waiting locations for witnesses, greets, supports, and updates witnesses needed for trial.
• Provides administrative support, including stamping files, filing, answering telephones, faxing, creating communications, and making copies.
• May prepare and process new cases for review.
• May receive payments and reconcile accounts.
• May run conflict checks on new cases assigned to the office.

Legal Assistant II Additional Duties

• Performs all duties of Legal Assistant I.
• Formats, composes, and types correspondence and other documents from written drafts and verbal directives on routine to moderately complex legal documents and confidential matters.
• Gathers, reviews, and verifies case documentation.
• Develops and secures evidence and documentation.
• Prepares for depositions and trials.
• Prepares subpoenas.
• Assists attorneys and witnesses with coordination of criminal and civil case matters and documents for court proceedings.
• Facilitates compliance with criminal and civil procedures in accordance with state and federal statutes.
• Enters data and tracks statistical information.
• Processes criminal and civil case management.
• Disseminates dispositional information.
• Assists in training Legal Assistant Is.
• May secure defendants from other jurisdictions to resolve pending charges.
• May verify and validate court personnel and attorneys.
• May assist in processing case assignments to contract attorneys.
• May assist in processing vendor payments.

Essential Functions

• Sitting for extended periods.
• Working with and around others, dealing with interruptions.
• Repetitive motion (hand/wrist, elbow/shoulder) for computer work and filing.
• Vision acuity (near/far) for computer work and filing.
• Hearing and speech for ordinary conversations.
• Finger dexterity for typing.
• Ability to lift 40+ pounds and push 75+ pounds.

Requirements

Legal Assistant I

• Two years’ experience in a clerical or administrative position; OR any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

Legal Assistant II

• Three years’ experience in a clerical or administrative position with two years’ experience in a legal environment; OR any equivalent combination of education, training, and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

Preferred Qualifications

• Prior clerical or administrative experience in a legal environment supporting attorneys.
• Records management experience.
• Data-entry experience.
• Working knowledge of the criminal justice system and legal terminology.
• Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
• Excellent customer service skills.
• Ability to work effectively and efficiently in a diverse office setting.
• Strong organizational skills and attention to detail.
• Ability to dedicate required time and energy to assignments or tasks to ensure high standards of performance.
• Problem-solving skills with minimal assistance.

Skills

• Considerable knowledge of business English, spelling, arithmetic, punctuation, and grammar.
• Knowledge of office practices and procedures.
• Knowledge of legal procedures and terminology.
• Skill in using computer systems, software programs, and other office machines.
• Ability to prepare reports.
• Ability to compose correspondence dealing with legal and complex matters.
• Ability to maintain composure while working with individuals in heightened emotional states under strict time constraints.
• Ability to field complaints and concerns.
• Ability to understand legal procedures and terminology.
• Ability to exercise sound independent judgment on a variety of problems in accordance with established policies and procedures.
• Ability to prioritize, plan, and carry out assignments.
• Ability to work safely and support the culture of workplace safety.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
• Ability to follow written and verbal instructions.
• Strong verbal and written communication skills.

Benefits

Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week, including:

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/EcoPass bus pass

Elective Coverage:

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability