Legal Assistant - Commercial Litigation

Responsibilities

• Edit, proofread, and file pleadings, motions, affidavits, discovery documents, and other legal documents in connection with State and Federal Court litigation matters.
• Draft routine correspondence, cover letters, and other documents.
• Maintain and manage litigation calendars for the team, including court deadlines, discovery cut-offs, scheduling orders, and internal milestones, proactively flagging upcoming deadlines and potential conflicts well in advance.
• Communicate professionally and effectively with attorneys on the team, internal staff, courts, and external parties.
• Maintain and organize electronic and physical files, schedules, and matter-related information, including document management within iManage.
• Support e-discovery workflows, including familiarity with platforms such as Relativity, Nextpoint, and similar e-discovery tools. Experience with document review, production, and related processes is strongly preferred.
• Manage incoming and outgoing communications, including mail, emails, calls, and case-related materials.
• Take a proactive, solutions-oriented approach to daily responsibilities by anticipating attorney and team needs.
• Prioritize multiple tasks and work independently with minimal supervision in a fast-paced litigation environment.
• Perform other related duties as assigned.

Qualifications

• 2+ years of relevant experience in a law firm or litigation setting preferred.
• Commercial litigation preferred.
• Experience with New York State and Federal Court filing procedures and rules, including NYSCEF and PACER, strongly preferred.
• High proficiency with Microsoft Word, including features such as Tables of Authorities, Tables of Contents, styles, formatting, cross-references, and track changes.
• High proficiency with Adobe Acrobat, including document assembly, Bates stamping, redaction, OCR, bookmarking, and metadata management.
• Familiarity with e-discovery platforms such as Relativity and Nextpoint, or a demonstrated ability to learn new legal technology tools quickly.
• Exceptional organizational skills and meticulous attention to detail in all work product, correspondence, and filings.
• Strong verbal and written communication skills, with the ability to draft clear, professional correspondence and documents.
• Demonstrated ability to prioritize competing deadlines, work independently, and manage a high-volume workload without impacting quality.
• A proactive, forward-thinking mindset. We are looking for someone who anticipates needs and takes initiative.
• Professional judgment, creative problem-solving ability, and sound decision-making skills.
• Ability to communicate professionally with attorneys, internal staff, courts, and external clients.
• Four-year college degree preferred, but not required.
• Ability to work overtime as necessary.