Legal Assistant - Child Welfare Unit job
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when posting has real specific content. We need to extract content.
The posting includes:
- Company description (Description De L'entreprise) but we should not repeat job title as heading. We can include an "About the role" maybe? Actually "About the role" is typical heading for role description. The posting includes "Description Du Poste" which is Position Summary etc. So we can put that under About the role
maybe. Or we could use "Responsibilities" heading for responsibilities list. The posting includes "Responsibilities" section with bullet list. Also "Essential Functions" but that's similar. We'll combine.
We have "Competencies, Knowledge, Skills And Abilities" which can go under Skills.
We have "Qualifications" section.
We have "Benefits" section: they list transportation, parental benefits, health coverage, wellness program, vacation, retirement, student loan forgiveness, tuition discounts. Also they mention Salary Range: $45,478 - $62,371 - Commensurate with education and experience. That is Pay info. We should include Pay section only if specific numbers given. Yes they have salary range. So we include Pay
with that range.
Schedule: they mention Work Location & Onsite Expectations: fully onsite, five days per week. That's schedule info (onsite, 5 days/week). So we can include Schedule section.
We should not include boilerplate like EEO, application instructions, contact info, etc. Also remove "TO APPLY:" etc. Also remove "Any questions related to this position should be directed to..." etc. Also remove vaccination policy, equal opportunity, etc.
We must preserve all substantive information; do not invent or summarize away detail. So we need to keep details like responsibilities list exactly as given (maybe we can keep bullet points). We must not repeat job title as heading.
We need to output only HTML fragment, no /, no markdown fences.
Thus produce something like:
About the role
... position summary ...
Responsibilities
- ... each responsibility ...
Qualifications
... qualifications text ...
Skills
- ... each competency ...
Benefits
- ... each benefit ...
Pay
Salary Range: $45,478 - $62,371 - Commensurate with education and experience
Schedule
Fully onsite; expected to report in person five (5) days per week.
We need to ensure we don't include filler like "Commencement with experience" etc. The Pay section includes "Commensurate with education and experience" which is okay as it's part of the salary range description. It's not filler like "not specified". It's specific. We must not repeat job title as heading. We didn't. We must not put Job ID/requisition numbers as headings; none present. We must not include application instructions etc. Now we need to extract the exact text for each section. About the role: The "Description Du Poste Position Summary" paragraph. Let's capture that: "Position Summary The Legal Assistant for the Child Welfare Unit (CWU) will be responsible for receiving, logging, organizing, and maintaining a record of all requests for child welfare records kept by the CWU’s client, the City of Philadelphia Department of Human Services. Requests may include, but are not limited to, requests from clients, attorneys, courts, governmental agencies, child welfare agencies, and members of the public; discovery requests; subpoenas; court orders; and court-ordered safety assessments. Under the direction and supervision of the Office Manager, with secondary direction and oversight from the Chief Deputy City Solicitor, the Legal Assistant is responsible for receiving, logging, assigning, and monitoring records requests to CWU staff and Law Department contract attorneys, maintaining accurate tracking systems, monitoring deadlines, and ensuring timely follow-up regarding outstanding requests. The Legal Assistant also serves as a point of contact for requestors, communicating applicable procedures and responding to logistical questions regarding records requests. In addition, the Legal Assistant supports CWU attorneys in matters involving Voluntary Termination of Parental Rights, Involuntary Termination of Parental Rights, and Permanent Legal Custody proceedings. Under the direction of assigned attorneys, the Legal Assistant reviews DHS case records, prepares supporting documentation and exhibits, drafts Statements of Facts, prepares subpoenas and notices, electronically files petitions through PACFile, and coordinates the distribution of filings to relevant parties. The Legal Assistant regularly collaborates with attorneys, DHS personnel, contract attorneys, court personnel, and colleagues throughout the Unit to support efficient operations and ensure continuity of service. The position requires the exercise of discretion, sound judgment, and strict confidentiality when handling sensitive child welfare records and legal documents. This position may also perform other duties assigned by the Office Manager, the Chief Deputy City Solicitor, or other Law Department leadership. This summary is not intended to be an exhaustive list of all responsibilities." We'll put that in a. Responsibilities: The bullet list under "Responsibilities". Let's capture each line: - Receiving, reviewing, assigning, and tracking requests for DHS records; - Maintaining accurate logs and records regarding requests, assignments, productions, and related deadlines; - Monitoring deadlines associated with records requests, court orders, subpoenas, and discovery obligations; - Communicating with requestors, attorneys, agencies, court personnel, and members of the public regarding records request procedures and related inquiries; - Assisting attorneys with case management, document preparation, document productions, and litigation support activities; - Drafting Statements of Facts for Voluntary Termination of Parental Rights, Involuntary Termination of Parental Rights, and Permanent Legal Custody matters; - Reviewing, organizing, and redacting confidential DHS and Community Umbrella Agency (CUA) records for production and court proceedings; - Preparing subpoenas, notices, correspondence, and other legal documents under attorney supervision; - Electronically filing petitions and related legal documents through PACFile and other filing platforms, as appropriate; - Maintaining confidentiality and ensuring the secure handling of sensitive child welfare information and legal records; - Collaborating with colleagues to ensure coverage of essential operational functions and continuity of service; and - Perform other related duties as assigned. We need to keep the semicolons and "and". We'll put each as
. Skills: The "Competencies, Knowledge, Skills And Abilities" list. Let's extract each item: - Excellent organizational and time-management skills; - Strong attention to detail and commitment to accuracy; - Excellent customer service and interpersonal skills; - Effective and professional oral and written communication skills; - Ability to work independently, exercise sound judgment, and think proactively; - Ability to manage competing priorities and meet deadlines in a fast-paced environment; - Ability to maintain confidentiality and exercise discretion when handling sensitive information; - Ability to interact professionally with paraprofessionals, attorneys, social workers, court personnel, clients, and members of the public in sensitive and emotionally charged situations; - Proficiency with computer skills and platforms, including but not limited to the following: MS Office (Word, Excel, Outlook, PowerPoint, OneNote, Access) Google Drive (Docs, Sheets, Slides, Forms) Spreadsheets (Excel, Google Sheets, OpenOffice Calc) Email (mail merge, filters, folders, rules) Presentations/Slideshows (PowerPoint, Google Slides, OpenOffice Impress, Tableu) Microsoft Teams, Zoom, and other virtual platforms - Experience with electronic filing systems, including PACFile, preferred; - Ability to complete work assignments in a timely and accurate manner; and - Commitment to advancing diversity, equity, inclusion, and belonging. We need to keep the list items. Some items are long with colon and lists inside. We'll keep as is. Benefits: The "Discover the Perks of Being a City of Philadelphia Employee:" paragraph includes multiple benefits. Let's extract each benefit as list items: - Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. - Parental Benefits: The City offers its employees 8 weeks of paid parental leave. - We offer Comprehensive health coverage for employees and their eligible dependents. - Our wellness program offers eligibility into the discounted medical plan - Employees receive paid vacation, sick leave, and holidays - Generous retirement savings options are available - Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. - Unlock Tuition Discounts and Scholarships - 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities. We should keep each as
. Now ensure we don't include any boilerplate like EEO, contact, application instructions, vaccination policy, etc. Now produce HTML fragment. We must not include markdown fences. Just raw HTML. Let's craft:
About the role
Position Summary The Legal Assistant for the Child Welfare Unit (CWU) will be responsible for receiving, logging, organizing, and maintaining a record of all requests for child welfare records kept by the CWU’s client, the City of Philadelphia Department of Human Services. Requests may include, but are not limited to, requests from clients, attorneys, courts, governmental agencies, child welfare agencies, and members of the public; discovery requests; subpoenas; court orders; and court-ordered safety assessments. Under the direction and supervision of the Office Manager, with secondary direction and oversight from the Chief Deputy City Solicitor, the Legal Assistant is responsible for receiving, logging, assigning, and monitoring records requests to CWU staff and Law Department contract attorneys, maintaining accurate tracking systems, monitoring deadlines, and ensuring timely follow-up regarding outstanding requests. The Legal Assistant also serves as a point of contact for requestors, communicating applicable procedures and responding to logistical questions regarding records requests. In addition, the Legal Assistant supports CWU attorneys in matters involving Voluntary Termination of Parental Rights, Involuntary Termination of Parental Rights, and Permanent Legal Custody proceedings. Under the direction of assigned attorneys, the Legal Assistant reviews DHS case records, prepares supporting documentation and exhibits, drafts Statements of Facts, prepares subpoenas and notices, electronically files petitions through PACFile, and coordinates the distribution of filings to relevant parties. The Legal Assistant regularly collaborates with attorneys, DHS personnel, contract attorneys, court personnel, and colleagues throughout the Unit to support efficient operations and ensure continuity of service. The position requires the exercise of discretion, sound judgment, and strict confidentiality