Legal Assistant - Calendaring

Job Overview

Key Responsibilities

Qualifications & Skills

Pay Range

Benefits

The ideal candidate possesses an understanding of California civil procedure, thrives under pressure, and has a sharp eye for interpreting court minute orders.

• Master Calendaring: Calculate, input, and maintain all critical litigation deadlines (including discovery cuts, motion hearings, expert exchanges, and trial dates) in accordance with the California Code of Civil Procedure (CCP), local court rules, and individual judge procedures.
• Docket & Minute Order Review: Daily monitoring and auditing of court dockets and online portals. Review incoming court minute orders, notices, and filings to extract and calendar new deadlines or updates immediately.
• High-Volume Data Management: Efficiently manage calendaring profiles for a large portfolio of active consumer warranty / Lemon Law cases, ensuring real-time updates as case timelines shift.
• Deadline Verification & Auditing: Run daily, weekly, and monthly calendar reports for attorneys. Actively cross-reference and audit firm calendars against official court records to preemptively resolve scheduling conflicts.
• Team Collaboration: Communicate fluidly with handling attorneys, paralegals, and opposing counsel to confirm hearing dates, continuances, and filing timelines.
• Additional duties as assigned, i.e. filing and service of notices, pleadings, motions, etc.

Qualifications & Skills

• Experience: Minimum of 2–3 years of dedicated litigation calendaring or legal assistant experience, preferably within a high-volume insurance defense or civil litigation practice.
• Legal Knowledge: Working knowledge of the California Code of Civil Procedure (CCP) rules regarding service, motion notice periods, and discovery timelines. Experience with Lemon Law or Song-Beverly Act litigation is a plus.
• Software Proficiency: Hands-on experience with centralized legal calendaring software/ case management systems.
• Attention to Detail: Exceptional organizational skills with an absolute zero-tolerance mindset for data entry errors or missed dates.
• Thrones Under Pressure: Ability to prioritize a heavy influx of data daily and pivot quickly when emergency court orders or trial continuances drop.

Pay Range

Pay Range: $28.85 - $31.25, hourly non-exempt

Benefits

Compensation offered will be commensurate with the candidate's experience, skills and qualifications. Benefits: Medical, Dental, Vision, Life insurance, 401(K) up to 4% company matching, PTO, Gym membership, flexible 2 days in-office schedule