Legal Assistant

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm, is seeking a full-time Legal Assistant in our Miami, FL office to assist attorneys defending civil defense litigation matters.

Responsibilities

• Under attorney direction, drafts and prepares correspondence and other written documents as required, including responses, reports, filings, pleadings, answers, motions, interrogatories, letters, and other documents.
• Maintains calendar for trial and discovery deadlines.
• Schedules depositions, hearings, appointments, and any other legal proceedings necessary for attorneys.
• Ensures organization of files, including opening, closing, management, and maintenance of files.
• Monitors files and escalates issues requiring attorney involvement.
• Performs timely handling of highly sensitive issues and materials related to the case.
• Assists attorneys with time entry on billing software.
• Prepares and handles tracking and disposition of subpoenas or other requests for information as needed; issues subpoenas as needed.
• E-files documents using state and federal court databases.
• Performs other duties as assigned.

Requirements

• 3+ years of prior legal assistant experience supporting litigators in civil defense litigation, preferably in a high-volume, fast-paced law firm environment.
• Strong working knowledge of general liability and/or insurance defense; experience handling first-party property defense cases is a plus.
• Florida State filing, including E-Filing experience required; Federal E-Filing experience using PACER is a plus.
• Proficiency in Microsoft Office applications such as Word, PowerPoint, Outlook, and Excel.
• Requires critical thinking skills, excellent communication and organizational skills, decisive judgment, and the ability to work with minimal supervision.
• High School Diploma or its equivalent.

Physical Demands

• Mostly sedentary position requiring sitting for extended periods.
• Occasional standing, walking, and reaching with hands and arms.
• May engage in bending, stretching, reaching, and other motions during the workday.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials up to 20 pounds.
• Regularly required to see, talk, and hear.

Working Conditions

• Primarily located in an indoor office environment with varying noise levels.
• Varying degrees of temperature.
• May experience interruptions during work.

Benefits

• Competitive salaries.
• Comprehensive benefits package for full-time hourly employees, including:
  • Medical, dental, and vision insurance.
  • Employer-paid life insurance.
  • Employer-paid short-term disability insurance.
  • Generous 401(k) plan match.
  • Paid vacation.
• Benefit offerings for positions other than full-time may vary.