Legal Assistant

About the role

The Legal Administrator serves as a legal support professional within Port KC's legal department. Working closely with the General Counsel, this position coordinates Board governance, legal documentation, public records, contracts/agreements, and organizational compliance while supporting the successful execution of various programs and initiatives.

Responsibilities

• Provide administrative legal support to the General Counsel and legal department.
• Prepare, format, proofread, route, and maintain legal documents, including correspondence, court filings, contracts, leases, easements, resolutions, development agreements, and other organizational agreements.
• Support contract administration processes, including document routing, execution, tracking key dates, renewals, insurance requirements, compliance obligations, and maintaining complete contract files.
• Maintain organized legal records, document retention systems, and official records in accordance with organizational policies and applicable public records requirements.
• Aid with preparation of Board of Commissioners materials, including agendas, resolutions, meeting documents, and records.
• Aid with public records requests, compliance tracking, basic legal and policy research, and preparation of supporting documentation as directed by the General Counsel.
• Prepare reports, summaries, and other materials to support legal team.
• Serve as a point of contact for identifying and retrieving current and historical documents.
• Identify opportunities to improve legal administrative processes, templates, tracking systems, and workflow efficiency.
• Perform other duties and special projects as assigned.

Requirements

• Associate’s degree in Paralegal Studies, Business Administration, Public Administration, or a related field preferred.
• 3–5 years of project coordination, legal administration, executive support, or contract administration experience.
• Experience managing confidential records and complex document workflows.
• Strong understanding of legal document preparation and contract administration.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• High level of discretion and ability to maintain confidential information.
• Excellent written, verbal, and interpersonal communication skills.
• Strong attention to detail and document accuracy.
• Advanced Microsoft Office proficiency with experience using DocuSign and electronic document management systems.

Qualifications

• Preferred Bachelor's degree Paralegal Studies, Business Administration, Public Administration, or a certificate preferred.
• Experience supporting attorneys, in-house legal departments, or public entities.
• Knowledge of public meetings, governance, and records management is highly desirable.

Skills

• Passion and purpose
• Collaborative approach
• Accountability

Benefits

Port KC offers competitive pay and a robust benefits package including:

• 401(k) with match
• Medical, Dental, Vision, Employer-Sponsored Life, Disability and AD&D
• Health Savings Account with a $3,000 annual employer contribution
• supplemental options
• generous paid vacation, and personal leave
• paid paternal leave
• paid volunteer time off
• flexible work schedules and summer hours
• wellness programs
• employee recognition programs
• professional development opportunities

Port KC is an Equal Opportunity Employer committed to equity & inclusion. Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check, and DMV check. E-Verify employer.