Legal Assistant

Salary Range

$60,846.00 - $91,268.00
The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential.

About the Role

The Law Department supports Metra’s mission to deliver safe, reliable, efficient, and affordable commuter rail service that enhances the economic and environmental health of Northeast Illinois. The department is organized into three teams: Governance/Team Support, Corporate/Regulatory, and Litigation/Risk Management. The department provides legal counsel to the Board, Metra’s senior leadership, and every department in the agency. The department is led by the General Counsel, who reports to Metra’s Board of Directors and CEO.

Responsibilities

• Answer phone calls
• Open and distribute mail
• Prepare and fulfill document and copy requests
• Schedule meetings, appointments, and court dates
• Reserve conference rooms and make travel arrangements
• Ensure all relevant parties are apprised of pertinent dates and deadlines
• Draft shells for legal documents including motions, contracts, discovery, complaints, and subpoenas
• Prepare accurate finished legal documents from notes or transcribe from lengthy legal recordings
• Proofread and edit legal materials
• Compose other routine legal memos, letters, and correspondence
• Open new and maintain existing electronic files and records
• Aid with the preparation and distribution of reports
• Process procurement card (P-card) and other expenditures
• Submit check requests
• Track payments
• Enter applicable information into electronic check processing system
• Ensure the electronic docketing system is current
• Log, calendar, and monitor case information
• Track essential dates, court appearances, filing deadlines, and appointments

Requirements

• High school diploma or GED is required
• In addition to #1, four (4) years of experience as a legal assistant or legal secretary or related administrative support
• Knowledge of standard legal forms and terminology, documents, and formats
• Knowledge of court filing and calendar procedures
• Knowledge of office operations, practices, procedures, and equipment
• Proficient in Microsoft 365 (Word, Excel, PowerPoint)
• Strong written and verbal communication and interpersonal skills to establish and maintain effective working relationships with employees, external groups, and organizations
• Strong organizational skills with attention to detail
• Ability to perform detailed work accurately
• Ability to prepare legal documents from general instructions
• Ability to transcribe lengthy legal recordings accurately
• Ability to proof and correct draft documents
• Ability to work in a demanding and fast-paced environment
• Ability to work with sensitive information and maintain strict confidentiality

Preferences

• Legal Secretary or Legal Assistant certification from an accredited program or an Associate degree

Qualifications

Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.

Benefits

Click here to learn more about our benefits!

Pay

Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.

Schedule

Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to RAC@Metrarr.com.